Executive Support Assistant

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Position Summary:

We are seeking a proactive and highly organized Executive Support Assistant to provide high-level administrative support to our executive leadership team. The ideal candidate will be detail-oriented, able to handle sensitive information with discretion, and thrive in a fast-paced environment. This role is critical in ensuring executives are well-prepared, organized, and supported in their daily responsibilities and strategic initiatives.

Key Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Serve as the point of contact between executives and internal/external stakeholders.
• Organize and coordinate meetings, including agendas, minutes, and follow-ups.
• Monitor and respond to emails on behalf of executives as needed.
• Handle confidential information with discretion and professionalism.
• Support expense reporting, purchase orders, and other administrative processes.
• Assist in project tracking and execution of strategic priorities.
• Maintain filing systems, both electronic and physical.

Qualifications:

• Associate's or Bachelor's degree preferred.
• 3-5 years of experience in an executive or senior-level administrative support role.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication abilities.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
• Ability to multitask, prioritize work, and meet tight deadlines.
• Strong interpersonal skills and professional demeanor.
• Discretion in handling sensitive and confidential information.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with tools such as Concur, Slack, Zoom, and document management systems.
• Prior experience in industries such as technology, finance, healthcare, or legal services.

Benefits:

• Competitive salary with annual performance reviews
• Health, dental, and vision insurance
• 401(k) with employer matching
• Paid time off and company holidays
• Opportunities for career development and training
• Hybrid or remote work flexibility (depending on company policy)

Job Type: Full-time

Pay: $51,900.00 - $56,300.00 per year

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Antioch, TN 37013 (Preferred)

Ability to Relocate:

• Antioch, TN 37013: Relocate before starting work (Preferred)

Work Location: In person