Office Administrator

Job Title: Office AdministratorJob Description

The Office Administrator oversees day-to-day office operations and provides comprehensive administrative support across the organization. This role ensures the office runs smoothly, delivers professional front-desk and customer service, and supports internal teams with accurate documentation, scheduling, and coordination.

Responsibilities

• Manage daily office operations and administrative activities to ensure a smooth and efficient workflow.

• Answer phone calls and emails promptly, and greet visitors in a professional and courteous manner.

• Maintain organized office filing systems and ensure documents are accurately labeled and stored.

• Perform data entry tasks and maintain accurate records and databases.

• Prepare reports, presentations, and business correspondence using standard office software.

• Monitor and manage office supplies to support uninterrupted office operations.

• Schedule meetings and appointments, coordinating calendars and meeting logistics as needed.

• Support HR-related activities, including attendance tracking and basic administrative tasks.

• Handle incoming and outgoing mail and coordinate courier services in a timely manner.

• Ensure office facilities are clean, organized, and functioning properly by coordinating with relevant service providers when necessary.

• Assist different departments with administrative tasks and special projects, providing flexible support as priorities change.

• Maintain strict confidentiality of company information and sensitive documents at all times.

Essential Skills

• 0-3 years of experience in office administration or administrative support.

• Proficiency in Microsoft Office applications, including Outlook and Teams.

• Strong administrative support and office management capabilities.

• Accurate and efficient data entry skills with attention to detail.

• Professional customer service skills, including clear communication and a courteous demeanor.

• Experience with office administration and clerical tasks such as filing and document organization.

• Ability to manage front desk responsibilities, including greeting visitors and handling inquiries.

• Strong organizational skills to maintain orderly records, schedules, and office systems.

Additional Skills & Qualifications

• Experience with general office administration and office administrative procedures.

• Comfort working with email, calendar, and communication tools within Microsoft Office.

• Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously.

• Strong interpersonal skills and the ability to collaborate with different departments.

• Discretion and reliability in handling confidential information.

Work Environment

This is a full-time, on-site role in a professional office setting, working Monday through Friday from 8:30 a.m. to 5:30 p.m. The environment is structured and collaborative, with regular interaction across departments. You will work primarily with standard office technologies and Microsoft Office applications, including Outlook and Teams, and support a front-desk function that involves greeting visitors and coordinating communications. The office is maintained to be clean, organized, and functional, providing a comfortable and professional workspace.

Job Type & Location

This is a Contract position based out of Houston, TX 77064.

Pay and Benefits

The pay range for this position is $17.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX 77064.

Application Deadline

This position is anticipated to close on Aug 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.