Division Coordinator (Administrative Support Coordinator II)

Apply now Job no: 557401 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Summary San Diego State University is seeking a highly organized and proactive Division Coordinator to support the Division of Research and Innovation. In this role, you’ll serve as a key operational partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations. Key Responsibilities Executive & Office Coordination Coordinate complex calendaring, scheduling, and travel arrangements for senior leadership. Organize meetings, prepare agendas and materials, and ensure timely follow‑up on action items. Support day-to-day office operations, including supply coordination and shared space needs. External Engagement & Communications Serve as a point of contact for internal and external stakeholders, including faculty, administrators, and partners. Support corporate and foundation engagement efforts through coordination, tracking, and reporting. Assist with planning and execution of meetings, events, and outreach initiatives, including creating communications and promotional materials. Project & Data Coordination Coordinate projects and reporting efforts, helping track progress and meet deadlines. Maintain and update databases, track engagement activities, and generate reports using CRM and research tools. Conduct research and compile briefing materials for leadership. Process purchase requisitions, reimbursements, travel claims, and expense reports. Reconcile transactions and support financial tracking across funding sources. Collaborate with internal teams to ensure accurate and compliant financial operations. Why Join Us? Be at the center of innovation – Support a dynamic division driving research, partnerships, and innovation at SDSU. Variety and impact – Contribute across executive support, events, communications, and financial coordination—no two days are the same. Collaborative environment – Work closely with campus leaders, faculty, and external partners in a highly visible role. Professional growth – Build skills in project coordination, stakeholder engagement, and higher education administration. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Ability to travel and work occasional evenings/weekends to support events and duties on and off campus.) This position is eligible for telecommuting up to 1 day per week with onsite work in San Diego. Department Summary Our mission at the Division of Research and Innovation (DRI) is to amplify and invest in transformative, multidisciplinary research, scholarship and creative activities and fortify San Diego State University as a premier community‑engaged and border‑connected public research university where excellence and access converge. Our vision is to encourage university and community partners to push the limits of imagination and discovery, catalyzing innovative, equitable and collaborative solutions to society’s most pressing challenges. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in coordinating meetings and special events. Experience in performing basic research and data analysis. A minimum of three years of progressively responsible administrative support, marketing/or communications experience is preferred. Experience working in higher education or the public sector, ideally in a research or fundraising environment, is preferred. Experience in processing travel and mileage reimbursements, accounts payable, and procurement is preferred. Licenses/Certifications Required Valid California Driver’s License or the ability to obtain one within 30 days of hire. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth. Compensation Initial step placement is not expected to exceed Step 1 ($4,367/month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367-$6,362 per month (Step 1‑Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, accessibility, and equal opportunity for all. Supplemental Information Apply by May 11, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H‑1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person’s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke‑free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at View email address on click.appcast.io. Advertised: Apr 27 2026 Pacific Daylight Time Applications close: #J-18808-Ljbffr The California State University