Operations Coordinator (Administrative Support Coordinator II)

Operations Coordinator (Administrative Support Coordinator II) Apply now Job no: 557722 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Description Position Summary The School of Exercise and Nutritional Sciences at San Diego State University is seeking an Operations Coordinator to join our team. This position offers an exciting opportunity to oversee the day-to-day administrative operations of the School. You will be responsible for managing multiple priorities, providing lead work direction, and ensuring the efficient functioning of the School’s operations, including fiscal management, personnel-related activities, and special projects. Key Responsibilities Administrative Coordination : Serve as the office coordinator and provide professional, responsive service to students, faculty, staff, advisors, alumni, and community partners. Oversee the day-to-day operations and special projects for the School of Exercise and Nutritional Sciences. Staff Guidance : Provides lead work direction for administrative staff and student workers, guidance, training, and work coordination. Fiscal Accounts Coordination : Collaborate with budget staff to monitor financial activities in alignment with School and University policies. Academic Processes Support : Coordinate key academic and personnel processes, including TA/GA contracts, ISA/SA processing and time reporting, class scheduling, adjunct appointments, and faculty workload and assigned time reporting. Personnel Processes Support : Coordinate faculty recruitment efforts and personnel processes such as Reappointment, Tenure, and Promotion (RTP) and Periodic Evaluations, along with other related administrative duties. Special Projects : Lead or assist with special projects as required by the Director or for the School’s operational needs. Why Join Us? Leadership Role : Take on a leadership role within the School, overseeing key administrative functions and coordinating efforts across various departments. Collaborative Environment : Be part of a supportive team that values your contributions and fosters professional development. Impactful Work : Contribute to the success of the School’s operations and play a vital role in supporting the academic and research endeavors of the faculty, staff, and students. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Progressive administrative or clerical experience in a large, public sector organization (e.g., higher education, public sector, healthcare, or similar environments) Experience supporting diverse populations and providing inclusive, customer-focused service. Ability to learn and use enterprise systems for HR, scheduling, document management, and workflow processes Experience supporting employee related processes and maintaining related records and documentation. Experience assisting with scheduling, coordination, and planning activities. Bachelor’s Degree is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation : Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates. CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes : Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. San Diego State University is a diverse community of individuals who represent many perspectives, beliefs, and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by May 18th, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H‑1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke‑free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at View email address on click.appcast.io . #J-18808-Ljbffr The California State University