Division Coordinator (Administrative Support Coordinator II)

Position Summary San Diego State University is seeking a highly organized and proactive Division Coordinator to support the Division of Research and Innovation. In this role you will serve as a key operational partner coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations. Key Responsibilities Executive & Office Coordination Coordinate complex calendaring, scheduling, and travel arrangements for senior leadership. Organize meetings, prepare agendas and materials, and ensure follow-up on action items. Support day-to-day office operations, including supply coordination and shared space needs. External Engagement & Communications Serve as a point of contact for internal and external stakeholders, including faculty, administrators, and partners. Support corporate and foundation engagement efforts through coordination, tracking, and reporting. Assist with planning and execution of meetings, events, and outreach initiatives, including creating communications and promotional materials. Project & Data Coordination Coordinate projects and reporting efforts, helping track progress and meet deadlines. Maintain and update databases, track engagement activities, and generate reports using CRM and research tools. Conduct research and compile briefing materials for leadership. Financial & Administrative Support Process purchase requisitions, reimbursements, travel claims, and expense reports. Reconcile transactions and support financial tracking across funding sources. Collaborate with internal teams to ensure accurate and compliant financial operations. Key Qualifications Experience in coordinating meetings and special events. Experience in performing basic research and data analysis. Minimum of three years of progressively responsible administrative support, marketing or communications experience. Experience working in higher education or the public sector, ideally in a research or fundraising environment. Experience in processing travel and mileage reimbursements, accounts payable, and procurement. Licenses and Certifications Valid California Driver’s License or ability to obtain one within 30 days of hire. Compensation & Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth. Initial step placement not expected to exceed Step 1 ($4,367/month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367-$6,362 per month (Step 1-Step 20). Future increases, including step advancements, are subject to contract negotiations. Generous time off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems. Health coverage: medical, dental, and vision options at low or no cost. Education support: CSU tuition fee waiver for employees and eligible dependents. Optional offerings: FlexCash, life and disability insurance, legal and pet plans. Campus and community: access to library, campus events, employee groups, volunteer and social activities. Equal Opportunity and Inclusion San Diego State University is committed to equal opportunity in education and employment. All programs and activities are open and available to all regardless of race, sex, color, ethnicity, or national origin. The university complies with applicable state and federal civil rights laws and prohibits discrimination, harassment, and retaliation. #J-18808-Ljbffr SDSU Alumni