Division Coordinator (Administrative Support Coordinator II)

Division Coordinator (Administrative Support Coordinator II) Job No: 557401 Work Type: Staff Locations: Southern California: San Diego Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Probationary, Time Basis: Full Time, Workplace Type (Exclude Inst Fac): Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Summary San Diego State University is seeking a highly organized and proactive Division Coordinator to support the Division of Research and Innovation. In this role, you’ll serve as a key operational partner – coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day‑to‑day operations. Key Responsibilities Executive & Office Coordination Coordinate complex calendaring, scheduling, and travel arrangements for senior leadership. Organize meetings, prepare agendas and materials, and ensure timely follow‑up on action items. Support day‑to‑day office operations, including supply coordination and shared space needs. External Engagement & Communications Serve as a point of contact for internal and external stakeholders, including faculty, administrators, and partners. Support corporate and foundation engagement efforts through coordination, tracking, and reporting. Assist with planning and execution of meetings, events, and outreach initiatives, including creating communications and promotional materials. Project & Data Coordination Coordinate projects and reporting efforts, helping track progress and meet deadlines. Maintain and update databases, track engagement activities, and generate reports using CRM and research tools. Conduct research and compile briefing materials for leadership. Financial & Administrative Support Process purchase requisitions, reimbursements, travel claims, and expense reports. Reconcile transactions and support financial tracking across funding sources. Collaborate with internal teams to ensure accurate and compliant financial operations. Benefits Be at the center of innovation – Support a dynamic division driving research, partnerships, and innovation at SDSU. Variety and impact – Contribute across executive support, events, communications, and financial coordination; no two days are the same. Collaborative environment – Work closely with campus leaders, faculty, and external partners in a highly visible role. Professional growth – Build skills in project coordination, stakeholder engagement, and higher education administration. Position Information This is a full‑time (1.0 time‑base), benefits eligible, permanent/probationary position. This position is designated non‑exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Ability to travel and work occasional evenings/weekends as required.) This position is eligible for telecommuting up to 1 day per week with onsite work in San Diego. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in coordinating meetings and special events. Experience in performing basic research and data analysis. A minimum of three years of progressively responsible administrative support, marketing or communications experience is preferred. Experience working in higher education or the public sector, ideally in a research or fundraising environment, is preferred. Experience in processing travel and mileage reimbursements, accounts payable, and procurement is preferred. Licenses/Certifications Required Valid California Driver’s License or the ability to obtain one within 30 days of hire. Compensation and Benefits Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,367/month). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,367–$6,362 per month (Step 1–Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off – 15 paid holidays, vacation, and sick leave. Retirement – CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage – Medical, dental, and vision options at low or no cost. Education Support – CSU tuition fee waiver for employees and eligible dependents. Optional Offerings – FlexCash, life and disability insurance, legal and pet plans. Campus & Community – Access to the library, campus events, employee groups, and volunteer and social activities. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity ensures that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Supplemental Information Apply by May 11, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as‑needed basis, and the position will remain open until filled. This position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Applicants are required to disclose certain information regarding prior “sexual harassment” determinations only after a determination that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants reaching the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current or former employers concerning any substantiated allegations of misconduct. Background checks, including a criminal records check, are required and must be satisfactorily completed. Failure to satisfy the background check may result in rescission of offers or termination of employment. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at View email address on click.appcast.io. To apply, visit #J-18808-Ljbffr San Diego State University