Administrative Coordinator

Job Description

Job Description

Our client is seeking a professional and organized Administrative Coordinator to serve as the first point of contact for visitors, employees, and incoming communications.

This role is responsible for keeping the front office running smoothly while providing administrative support across multiple departments. The ideal candidate is customer-focused, detail-oriented, and thrives in a fast-paced office environment.

Responsibilities

• Welcome and assist visitors, customers, and employees
• Answer and direct incoming phone calls
• Schedule meetings and coordinate conference room arrangements
• Manage incoming and outgoing mail, packages, and shipments
• Prepare, edit, and distribute documents and correspondence
• Order and maintain office supplies and inventory
• Coordinate employee events, recognition programs, and office activities
• Maintain a professional and organized front office environment
• Assist with administrative tasks, filing, printing, and document management
• Coordinate with vendors and service providers for office needs
• Maintain schedules, records, and administrative tracking systems
• Provide general administrative support and assist with special projects as needed

• 3+ years of administrative, receptionist, front desk, or office coordination experience
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Mail Merge, and Org Charts
• Professional and customer-focused demeanor
• Ability to handle confidential information with discretion
• Strong attention to detail and ability to work independently