Administrative Assistant

SUMMARY OF POSITION AND RESPONSIBILITY:

The Administrative Assistant- Cabinets (Single Family) at Allied Interior Solutions is responsible for overseeing daily administrative operations for the cabinet department within single-family residential projects. This role supports scheduling, purchasing coordination, customer communication, and production tracking. The position ensures accurate documentation, timely communication, and efficient workflow between internal departments, vendors, builders, and customers.

Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Support administrative functions for the Cabinets Single Family department.
• Coordinate scheduling for cabinet installations, deliveries, service calls, and inspections.
• Serve as administrative contact for builders, vendors, superintendents, and internal departments.
• Monitor project timelines and assist in ensuring deadlines are met.
• Review work orders, purchase orders, invoices, and installation paperwork for accuracy.
• Track cabinet orders, back-orders, change orders, and warranty/service requests.
• Maintain organized project files, reports, and department documentation.
• Communicate professionally with customers and builders to resolve scheduling or service concerns.
• Prepare reports related to production status, scheduling, and department performance metrics.
• Collaborate with operations, warehouse, purchasing, and field teams to improve efficiency.
• Ensure compliance with company procedures, safety policies, and builder requirements.
• Support department leadership with special projects and operational needs.

QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING):

Required Education:

• High School Diploma

Preferred Education:

Required Experience:

• Strong organizational and multitasking skills in a fast-paced environment.

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to prioritize tasks and meet deadlines with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Professional and customer-service-oriented demeanor.

Preferred Experience:

• Prior leadership or team lead experience is preferred.
• 3-5 years of administrative experience, preferably in construction, cabinetry, manufacturing, or homebuilding.

• Experience with scheduling systems, ERP systems, or builder portals preferred.

ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS:

Knowledge :

Skills :

Abilities :

• Dependable and proactive
• Team-oriented mindset
• Ability to handle conflict professionally
• Process improvement focused

Work Environment:

• Office environment with frequent interaction with warehouse, field personnel, vendors, and builders.

• Fast-paced environment requiring adaptability and strong time management skills.

Physical Demands:

• Ability to sit, stand, and work at a computer for extended periods.

• Occasionally lift or move office materials up to 20 pounds.

• Ability to communicate effectively in person, by phone, and electronically.

Travel Required:
None

About Allied Interior Solutions:

Allied Interior Solutions (a division of Allied Stone, Inc.) is the industry's choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions.

Based in Desoto, Texas, all AIS cabinet products are 100% manufactured in the U.S.A. Using state-of-the-art and real-time cloud-based equipment, provides the highest efficiency to complete your order with shorter lead times. With a team of trendsetting designers, skilled craftsman, and cutting-edge technology, we create a seamless client experience that results in unrivaled finished spaces.

Allied Interior Solutions Offers

• Competitive salaries and comprehensive benefits
• On-going learning opportunities within a diverse, inclusive, and rewarding work environment
• Allied Stone is an Equal Employment Opportunity Employer

Affirmative Action/EEO Statement:

Allied Interior Solutions. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

Other Duties:

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.