Accounts Payable Specialist

Accounts Payable Specialist

A corporate apartment is rented to an individual or company for a short-term length of time. Corporate apartments are utilized for various reasons, including relocation, temporary job assignments, individuals in between homes or that have been displaced from their homes due to natural disasters. Part of our vision to create an extraordinary experience and fulfilling the interim housing needs of our clients in Personalized, Innovative, and Dedicated way.

CWS Corporate Housing offers comprehensive benefits (medical, dental, health savings account, 401(k), life insurance, Employee Assistance Program, Short-Term and Long-Term Disability), professional development, and a supportive environment. Paid holidays with your birthday as a holiday, fitness reimbursement, and so much more. Our unique BRIDGE program is designed to recognize volunteerism and encourage growth, leadership, creativity, and community involvement amongst our teams and to give back.

Work Location: Round Rock, Texas

FLSA Status: Hourly; Non-Exempt

Reports to: AP/AR Manager

Positions(s) Supervised: None

Responsibilities:

To process all invoices related to corporate apartment rent, water, electricity, etc. that are paid to properties, reconciles and reviews property ledgers and property final account statements (FAS). Processes daily online and ACH payments to properties to meet strict deadlines. Additionally, the position maintains the paper and electronic filing storage system.

• Process daily mail by opening, sorting, scanning and entering into system for assigned vendors
• Matching checks to invoices for accuracy for assigned vendors and mailing daily
• Provide market requested receipts to market, area managers, or any other applicable member of the company
• Monitor past due and outstanding balances to avoid service interruption and ensure all errors are identified before payment to prevent outstanding balances going into collections
• Support the VP of Finance and Accounting and the accounting team, as needed
• Serve as back-up to process checks and electronic transfers, as necessary
• Request all W-9's from new vendors and file for recordkeeping compliance
• Oversee the organization, accuracy and timely storage of all electronic recordkeeping and paper filing system
• Maintain supply partner files (i.e. Certificate of Insurance (COI))
• Scan, enter and upload all invoices received into the electronic filing system
• Review and verify invoices and check requests to ensure that all payments are accurate and correct
• Sort, code, and match invoices and checks
• Assist with data-entry and research all invoices such as overpayments and underpayments
• Process checks and electronic payments once invoice is ready for payment
• Prepare, mail processed checks, and perform check runs
• Ensure that all invoices received in the current accounting period have been processed before the pre-assigned accounts payable cut-off deadline.
• Maintain customer happiness, respond to customer service issues with a sense of urgency and priority, and provide follow-up to prevent similar issues from arising
• Maintain relationships with internal and external contacts
• Encourage supply chain partners/vendors to make over-the-phone payments whenever possible to prevent disconnections and avoid interruptions in services

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position, other duties and responsibilities may apply or change at any time with or without notice.

Hours Worked: Monday-Friday: 8:30am-5:30pm

Education/Certification: High School degree or GED. Minimum of 1 year of customer service experience required and a minimum of 1 year of accounting experience required.

Experience Preferred: Computer proficiency, particularly in Microsoft Office Suite applications such as Outlook, Word, Excel, PowerPoint, and smart phone technology.

Requirements: Ability to pass background, drug and driving record check annually, as per company policy and guidelines. Must maintain a valid and unexpired driver's license that meets company driving standards and maintain current automobile insurance and registration.

CWS Corporate Housing is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.