Administrative Assistant

At Lumos, we match Accounting, Financial, HR, IT, and Administrative professionals with solid career growth opportunities. Apply with Lumos and we will be your personal representative! We will promote your strengths and help prepare you for your interview by supplying you with key information about our client.

Why work for my client

• Stable, reputable client in financial services that has been in business for 50+ years and continues to grow
• Highly competitive salary and comprehensive benefits package
• A clean, modern office in a great location near restaurants and other amenities
• An enjoyable, team-oriented work environment with a friendly and helpful staff
• An outstanding company culture that is inclusive and diverse
• Training provided

Responsibilities

Administrative Management

• Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
• Establish work priorities and ensure deadlines are met and procedures are followed.
• Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.
• Maintain a safe, secure, and pleasant work environment.

Support and Coordination

• Provide administrative support to senior management and other staff.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Prepare and edit correspondence, reports, memos, forms, and presentations.

Communication

• Serve as the point of contact for internal and external clients.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Welcome visitors and direct them to the appropriate person or office.

Records and Documentation

• Maintain office files and records, ensuring they are up-to-date and properly managed.
• Develop and maintain a filing system.
• Ensure data integrity and confidentiality.

Requirements and Skills

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work.
• Interpersonal skills to interact effectively with all levels of staff and external contacts.

Education, Experience, and Licensing Requirements

• High school diploma or equivalent with experience or a Bachelors degree