Admin Assistant

Job Description Job Description We're looking for a self starter who is able to pivot easily and be able to complete tasks in a quick, efficient manner. This role will report to and assist the Executive Admin to the company. Part time to start (20-30 hours), possibility to full time after 90 days (full time receives PTO, medical benefits) Main Duties and Responsibilities in providing support to the Executive Admin to the CEO · Prepare, compile, and sort documents for data entry in word documents, spreadsheets, etc. · Scan documents into document management systems or databases · Store completed documents in designated locations · Respond to requests for information and access relevant files · Print information when required · Comply with data integrity and security policies · Handle office tasks, including setting up for meetings, keeping the office tidy, and reordering supplies. · Assist with expense reporting · Provide real-time scheduling support by scheduling appointments/meetings/deliveries and preventing conflicts. · Screen phone calls and routing callers to the appropriate party. · Greet and assist visitors. · Maintain polite and professional communication via phone, e-mail, and mail. · Anticipate the needs of others in order to ensure their seamless and positive experience. Education and Experience · High school diploma required, higher education preferred · Proficient in relevant computer applications such as MS Office, Outlook, QuickBooks, Expensify, other platforms · Accurate keyboard skills and proven ability to enter data at the required speed · Knowledge and application of correct spelling, grammar, and punctuation · Knowledge of clerical and administrative procedures · Knowledge or quick acquisition and knowledge of different timesheet and communication programs, accounting software, etc. Key Competencies and Skills · Precise attention to detail an absolute must · Effective communication skills · Efficient planning and organizing · Information collection and management · Utilize problem solving · Decision making skills · Acknowledge and honor confidentiality · Self-motivated, thriving in fast paced and changing environment Company Description We are looking for a new team member that believes in our vision and core values of compassion, integrity, professionalism, passion, reliability, and confidence. If this sounds like you, we would love to hear from you! Company Description We are looking for a new team member that believes in our vision and core values of compassion, integrity, professionalism, passion, reliability, and confidence. If this sounds like you, we would love to hear from you!