Administrative Assistant

Administrative Assistant (Level III)

Location: Charlotte, North Carolina (Hybrid)

Employment Type: Contract

Contract Duration: 12 Months

Role Overview

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to 2-3 senior Technology Executives. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle confidential information with discretion, and serve as a liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high level of attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

• Provide day-to-day administrative support including calendar management, travel arrangements, expense processing, and meeting coordination.
• Prepare executive-level presentations, reports, and correspondence.
• Organize and support recurring meetings such as town halls, skip-levels, and All Hands sessions.
• Assist with planning and logistics for in-person meetings and off-site events.
• Compile weekly summaries of key events, decisions, and upcoming priorities.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Serve as a point of contact for internal teams regarding administrative processes and inquiries.
• Collaborate with Business Support Managers and other administrative staff to ensure seamless operations.
• Track and follow through on action items and deliverables across multiple business lines.
• Support initiatives related to financial data, HR, workforce management, and project coordination.

Required Qualifications

Experience: Minimum of 5 years of experience supporting executive-level management, preferably in a technology or financial services environment.

Skills:

• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities with a focus on attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Ability to manage multiple priorities and adapt to changing demands.
• Experience handling confidential information with tact and diplomacy.
• Self-starter with the ability to work independently and collaboratively.
• Comfortable working across global time zones and with diverse teams.

Preferred Qualifications

• Experience with Concur or similar expense management systems.
• Background in technology or understanding of technical programs and components.
• Exposure to financial data, HR processes, and project support.
• Demonstrated ability to build and maintain strong partnerships across business units.

Work Environment

This is a hybrid position requiring onsite presence three days a week.

Compensation & Benefits

The pay rate for this position is between $15.00 and $19.75 per hour.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Apex uses a virtual recruiter as part of the application process. Click here for more details.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or View phone number on click.appcast.io.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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