Accounts Payable Specialist

Job Description

Job Description

Position Summary

The Accounts Payable Specialist will be responsible for the functions necessary to support carrier, trade, and other payments for eShipping, LLC. The main responsibility will be assisting in daily/weekly batches utilizing multiple payment methods (electronic and check) to ensure our partner carriers and other vendors are paid within established time limits.

Essential Duties and Responsibilities

Duties include but are not limited to the following:

• Preparing reports that are used to link invoices ready for payment from the Transportation Management Systems to General Ledger accounting system

• Reviewing and reconciling vendor aging reports

• Providing vendors with payment status updates

• Review, audit, and arrange payments for International and Domestic services

• Updating Operating system with payment information and marking all paid invoices as “Complete” in sub-system

• Process contra account billing and payments

• Reconciling assorted G/L accounts to sub-ledger detail at month-end

• Maintaining filing system in accordance with IRS and customer requirements

• Other administrative duties as required

Required Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work independently while balancing appropriate collaboration with leadership oversight

• Efficient and courteous customer service and vendor management

• Strong communication and customer service skills

• “Sense of urgency” and strong initiative

• Proficiency with Microsoft Office and basic technical skills

• Microsoft Excel experience and knowledge preferred(E.g. vlookup, pivot tables, etc.)

• Ability to multi-task effectively in a fast-paced team environment

• Great attention to detail

• Logistics industry experience a plus

Minimum Education and Experience

• High school diploma or equivalent

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

• Physical Demands: While performing the duties of this job, the employee is regularly required to remain in a stationary position for at least 50% of the time. The employee needs to occasionally move about inside the office to access file cabinets, office machinery, etc. The general level of physical activity would be defined as sedentary. The employee is regularly required to operate a computer and other office productivity machinery, such as a calculator, telephone, copy machine, and printer. Some movements of the hands, arms, and wrists may involve repetitivemotions. Specific vision abilities required by this job include the ability to detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, and assess various activities and surroundings.

• Cognitive/Mental Requirements: While performing the duties of this job, the employee is regularly required to comprehend and use basic language, either written or spoken, to communicate simple and complex information, ideas, and information. The employee is also required to use logic to define problems, collect information, establish facts, draw valid conclusions, interpret information, and deal with abstract variables for unique or unfamiliar situations. The employee must use problem-solving skills to formulate and apply appropriate courses of action for routine or familiar situations. The employee may be required to perform numerical operations including basic counting, adding, subtracting, multiplying, and dividing or more complex quantitative calculations.

• Work Environment: While performing the duties of this job, the employee is inside a central heat and air-conditioned office building. The noise level in the work environment is minimal.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee. Duties, responsibilities, and activities may change at any time with or without notice.

eShipping LLC is an equal opportunity employer.