Administrative Assistant

Administrative Assistant The Administrative Assistant reports to the companies CIO and provides administrative and clerical support to the IT/EBS team. This role keeps schedules, invoices, meeting logistics, and office coordination organized so leaders and teams can operate efficiently. This position serves as a central point of day-to-day administrative support and employee assistance for the office. Job Responsibilities: Provide administrative support to assigned teams Coordinate scheduling, calendars, and meeting logistics for leaders and teams Process, track, and route invoices and expense records for review and approval Support office coordination, including supplies, mail, deliveries, and day-to-day operations Prepare routine reports, correspondence, and presentation materials Serve as a point of contact for employee support and internal and vendor inquiries Maintain accurate records, files, and documentation across supported departments Partner with Executive Coordinators on cross-office coordination and priorities Support onboarding logistics, office events, and visitor coordination as needed Other duties or projects, administrative or otherwise, as assigned Knowledge, Skills, and Abilities: Strong organization and time management across competing priorities Clear, professional written and verbal communication Accuracy in handling invoices, records, and correspondence Discretion when handling sensitive or confidential information Ability to work independently and support multiple teams at once Working knowledge of Microsoft Office and standard scheduling tools Education and Certificates: High school diploma or equivalent Some administrative or clerical experience preferred Physical Requirements: Occasional standing, walking, bending, and reaching Occasional lifting up to approximately 25 lbs Occasional travel to events, vendors, or subsidiary locations Competencies: Accountability for accurate and timely work Organization and follow through Clear and dependable communication Discretion and professional judgment Service orientation toward leaders and teams