ADMINISTRATIVE ASSISTANT - DISTRICT OFFICE

District Office Administrative Assistant

Confidential Employee, Non-represented

Immediate Supervisor: Superintendent

General Duties:

Perform telephone and reception duties for the District Office. Perform a variety of secretarial/clerical duties for District Office.

Required Qualifications:

A. A minimum of a high school diploma or the equivalent

B. Exceptional telephone etiquette and personal greeting skills

C. Operate a variety of office equipment including computer, copier, FAX, conference room scheduling software, and other related software or equipment

D. Possess knowledge of, and experience with, office programs such as Google docs and sheets

E. Demonstrated ability to compose a finished product from rough copy or verbal instructions

F. Record of ability to work under pressure and tight timelines

G. Ability to prioritize multiple tasks at a time

H. Ability to maintain effective relationships with students, fellow employees, and the general public

I. Proficient oral and written communication skills in English

J. Ability to effectively work and communicate with students, parents, and school personnel from diverse cultures or backgrounds

K. The ability to follow oral and written instructions

L. Proficient in the use of computer and Internet based applications, including but not limited to email and systems applications

M. The ability to learn new automated systems as they are brought online by the District

N. The ability to work harmoniously with others

Essential Responsibilities:

A. General reception duties: Answer telephone, receive visitors, route visitors to appropriate personnel and/or respond to requests for information, sort District mail

B. Provide a variety of secretarial and clerical duties

C. Maintain and process Building Use forms for District

D. Maintain and process student transfer and virtual charter requests

E. Maintain and process Free and Reduced lunch forms for District, including use of Mealtime software for input and reports

F. Assist District Office Administration and staff; Serve as additional support for District staff work as well as backup coverage

G. Schedule District Conference Room for use by District employees

H. May facilitate and participate in District activities

I. May assist with various fiscal procedures including accounts payable and deposits

J. May assist with social media and website maintenance

K. Superintendent and Board Secretary; preparation of Board agendas & policies, and attendance at monthly Board meetings

L. Coordinate equipment and supply needs for District Office

M. May participate in the Bargaining team during negotiations

N. Cultivate and model a respectful working and learning environment

Physical Requirements for Essential Responsibilities:

In 8-hour workday, this job requires:

R Rarely (Less than.5 hr per day)

O Occasionally (.5 2.5 hrs per day)

F Frequently (2.5 5.5 hrs per day)

C Continually (5.5 8 hrs per day)

NA Not Applicable

Physical Requirements:

NA R O F C Sitting X

Stationary Standing X

Walking (level surface) X

Walking (uneven surface) X

Crawling X

Crouching (bend at knees) X

Stoping (bend at waist) X

Twisting (knees/waist/neck) X

Turn/pivot X

Climbing (stairs) X

Climbing (ladder) X

Reaching overhead X

Reaching extension X

Repetitive use arms X

Repetitive use wrists X

Repetitive use hands grasping X

Repetitive use hands squeezing X

Fine manipulation X

Using foot control X

*Pushing/Pulling Maximum weight: 40 lbs.

*Lifting/Carrying Maximum weight: 40 lbs.

*Identified items typically moved: Miscellaneous office supplies and equipment including copy paper and files

Work Place Expectations:

A. Work effectively with and respond to people from diverse cultures or backgrounds

B. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting

C. Have regular and punctual attendance

D. Confer regularly with immediate supervisor

E. Follow all District policies, work procedures, and reasonable requests by proper authority

F. Maintain the integrity of confidential information relating to students, staff, and District patrons

G. Cultivate and model a respectful working and learning environment

H. Annually pass the District's required online training by the District's assigned due date

I. Follow site and/or District protocol for reporting absences

J. Maintain current licenses and/or certificates required for the position

K. Utilize the District's electronic systems and applications related to the job