Full Charge Bookkeeper

Job Description

Job Description

PrideStaff Financial is seeking a detail-oriented and self-motivated Full Charge Bookkeeper to join an established and growing company in Boca Raton.

This position offers a unique balance of autonomy, structure, and direct line-of-sight to executive leadership. Operating in a high-intensity yet low-stress business casual environment, you will manage day-to-day accounting operations, coordinate with team members, and interface with clients.

Primary Responsibilities

• Accounts Receivable (A/R) & Invoicing:
• • Process quarterly mass invoicing and handle light daily invoicing using custom software and QuickBooks.
  • Receive, log, and process incoming payments (checks, credit cards, wire transfers, ACH).
  • Utilize auto-deposit slip tools and banking software; complete bank check deposits.
  • Post payments across systems, update membership expiration dates, and process account reactivations/deactivations.
  • Address billing inquiries, resolve minor underpayments via phone/email, and manage light collections.
• Accounts Payable (A/P) & Payroll:
• • Enter and categorize bills; perform bi-weekly vendor payments via checks or wire transfers.
  • Utilize bank positive pay/fraud protection tools.
  • Record bi-weekly ADP payroll and track monthly Shanghai office expenditures.
• Reconciliations & Financial Reporting:
• • Perform monthly reconciliations for multiple bank and merchant accounts.
  • Prepare structured monthly, quarterly, bi-annual, and annual financial packages for domestic and international corporate accounting teams and executive management.
  • Manage basic bookkeeping tasks for a affiliated office holding company.
• Escrow Operations & Member Evaluations:
• • Collaborate with a team member to facilitate daily ongoing escrow transactions.
  • Review and determine qualifying eligibility for complimentary member evaluations based on established guidelines.
• Team Coordination & Administrative Support:
• • Guide and coordinate with the Bookkeeping Assistant to ensure seamless coverage during absences.
  • Order and stock office supplies; handle incoming and outgoing mail using automated envelope/postage machinery.
  • Serve as primary front-desk contact for incoming deliveries and occasional guests.

Candidate Qualifications

• Experience & Technical Skills:
• • Proven bookkeeping experience is required.
  • Hands-on proficiency with QuickBooks is required.
  • Strong background in customer service and professional phone etiquette.
  • Excellent written communication skills.
  • Proficiency in Microsoft Windows, Outlook, Word, and Excel is preferred.
  • Bilingual abilities (especially Spanish ) are a strong plus.
• Education & Professional Trait Expectations:
• • Bachelor’s degree preferred.
  • High degree of autonomy and strong self-management skills.
  • Seeking a long-term career home with an established organization.

Compensation & Key Benefits

• Base Salary: Based on experience
• Healthcare: 100% employer-paid premiums for the employee, spouse, and family
• Retirement: 401(k) with company match (up to policy limits with vesting)
• Hybrid Work Flexibility

Hybrid role with great benefits

Company Description

Hybrid role with great benefits