Executive Assistant

Executive Assistant — Luxury Automotive CustomizationPosition: Executive AssistantLocation: Remote (US-based preferred — Eastern Time zone required)Employment Type: 1099 Independent ContractorSchedule: Monday–Saturday, 9:00 AM – 6:00 PM ETCompensation: $70,000 – $85,000/year + performance-based bonusesAbout The RoleA fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions.This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally — and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities.You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.Key ResponsibilitiesCalendar & Communication Management• Own and manage the CEO's calendar, schedule, and priorities• Handle inbox management with a zero-inbox approach• Draft and manage correspondence, client updates, and follow-ups• Prepare briefing notes and agendas for meetingsTeam & Operations Oversight• Oversee a remote team of 5–6 members (marketing, social media, outreach)• Collect, compare, and summarize team performance reports• Act as the gatekeeper and liaison between the CEO and the team• Ensure deadlines, milestones, and deliverables stay on trackProcess & Systems Building• Create and implement SOPs, workflows, and organizational systems• Identify inefficiencies and proactively recommend improvements• Bring structure and accountability to a growing organizationAdministrative & Financial Support• Manage travel arrangements and logistics• Handle expenses reporting, contract preparation, and financial admin tasks• Support budget planning and financial coordination• Coordinate event logistics as needed (future growth area)