Executive Assistant, Office of the Provost

Position Summary The Office of the Provost at FloridaAtlanticUniversity is seeking an Executive Assistant to provide advanced administrative, operational, and executive support to the Provost in BocaRaton, FL. This role coordinates calendars, meetings, communications, and office operations while supporting workflow and strategic priorities across Academic Affairs. Responsibilities Manage the Provost’s executive calendar and prioritize scheduling requests. Coordinate logistics for meetings, events, and travel, including agendas, materials, and follow‑up actions. Prepare briefing materials, agendas, and background information for meetings and engagements. Track key deadlines, meetings, and action items to ensure timely completion. Support day‑to‑day office operations, including supplies, shared space, and coordination with IT and Facilities. Organize and maintain records, files, shared drives, and administrative systems. Serve as the primary point of contact for the Office of the Provost, routing inquiries and drafting correspondence. Assist with financial processes, including invoicing, reconciliation, and budget coordination. Identify and implement improvements to administrative processes and workflows. Participate in special projects and perform additional duties as assigned. Minimum Qualifications Master’s degree from an accredited institution in a relevant field, or a bachelor’s degree plus at least two years of relevant experience. Experience in executive-level administrative support is preferred. Strong organizational and confidentiality skills. Salary $60,000 – $75,000 annually. Work Location BocaRaton, FL. Work Days and Hours Monday – Friday, 8a.m. – 5p.m. FloridaAtlanticUniversity is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. #J-18808-Ljbffr Florida Atlantic University