Legal Executive Assistant (Century City)

The Executive Assistant, working under the supervision of the Los Angeles Office Director of Administration, will take direction from and operate in support of senior attorneys in the performance of a variety of administrative duties as assigned. This non‑exempt position is based out of the firm’s Century City office, with an 8:45 a.m. – 5:15 p.m. schedule, Monday through Friday, and additional hours as required. Essential Job Functions Serve as the forward‑facing liaison for a senior attorney, independently managing stakeholder communications under tight timelines and in high‑pressure situations while maintaining a professional, solutions‑oriented demeanor. Prepare expense reimbursements and process client‑related or vendor invoices for payment. Coordinate meeting set‑ups, including but not limited to conference calls, Zoom meetings and in‑person meetings. Maintain calendar and contacts for Executive, MP, Partner or Manager. Monitor mailboxes and maintain an electronic filing system in Outlook. Document conversions, e.g., PDF to Word. Handle telephone calls from internal and external sources, take accurate messages, and appropriately route calls. Coordinate travel arrangements (air, hotel, rail, car rental and black car) with the firm‑provided travel agency. Perform other related duties, special projects and assignments as required, including back‑up support and vacation coverage for other admins. Input attorney time into the WebTime time entry program. Prepare, finalize and distribute new client engagement letters, new business memos, etc., and follow up with clients to ensure execution of fully executed engagement letters, initiating conflicts checks. Maintain physical client files, create records, and prepare inactive case files and attorney materials for off‑site storage. Work with the Billing department throughout the billing cycle, including reviewing client billing for accuracy, editing content/grammar, resolving billing problems and suggesting process improvements. Assist with the preparation of presentation materials. Create, format and proofread correspondence, presentations, reports, binders, spreadsheets and other reference materials to prepare Execs, MPs, Partners or Managers for meetings and projects; draft executive letters, memos, reports, talking points, video scripts and other documents. Document inquiries and questions directed to the Executive and coordinate responses or conversations as appropriate. Analyze incoming memos, submissions and reports to determine their priority, review incoming correspondence and interoffice materials to determine priority and respond appropriately. Make recommendations regarding appropriate action and follow‑up. Develop and maintain a broad and deep knowledge of law firm practices, processes and protocol, and strong knowledge of various players. Schedule and support meetings, prepare presentation materials and provide additional administrative support as needed. Screen and prioritize Outlook email inbox, file email and maintain Outlook folders. Work closely with other executive coordinators to execute administrative and strategic initiatives. Qualifications & Requirements Advanced proficiency in basic computer applications including Windows 7 and Microsoft Office (Word, Excel, PowerPoint, Outlook). Flexibility to adjust hours and work overtime as required to meet business needs. College degree preferred or equivalent work experience required. Ability to interface and collaborate in a complex matrix‑management environment. Effective independent and team collaboration skills. Ability to work well under pressure. Demonstrated effective interpersonal and communication skills, both verbal and written. Excellent client service skills, comfortable interacting with firm clients. Excellent organizational skills, ability to prioritize workload and maintain strong attention to detail. Must be able to follow direction. Sound business judgment. Proven ability to multi‑task. Demonstrates initiative to anticipate needs. Additional Duties This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list; additional duties, specialized projects and other tasks may be assigned as required. The firm reserves the right to modify or adjust responsibilities to meet business needs. Physical Requirements Candidates must be able to meet the physical demands of the position, including commuting to the office on designated in‑office days. The firm is committed to providing reasonable accommodations under the ADA for qualified individuals with disabilities. Equal Opportunity Employer Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non‑disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. Benefits & Compensation Jenner & Block offers a competitive total rewards package, including comprehensive health & well‑being benefits and 401(k) profit sharing. Anticipated pay range for this role in Century City based on experience: 5 - 6 years of experience: $80,000 - $90,000 7 - 8 years of experience: $91,000 - $100,000 9 - 10 years of experience: $101,000 - $110,000 10+ years of experience: $120,000 Actual offered rate will be determined by qualifications, experience, geographic location, education, external market data and internal equity considerations. #J-18808-Ljbffr Jenner & Block