Executive Assistant, Investment (Americas-San Francisco)

Responsibilities We are seeking a highly organized, proactive, and professional Team Administrative Assistant to provide administrative and coordination support to a team of junior and senior professionals within a fast‑paced, global team environment. This role is also expected to cover the reception area as part of the duties. This role will support calendar management, meeting coordination, travel arrangements, document preparation, expense processing, and general office administration. The ideal candidate is detail‑oriented, collaborative, able to manage competing priorities, and comfortable working with stakeholders across different time zones. This position is based in San Francisco and is intended to comply with applicable California employment laws. Sit at and manage the reception desk, including flow of internal and external meetings. Manage calendars and diaries for junior and senior professionals, including scheduling, rescheduling, and prioritizing meetings. Coordinate internal and external meetings, conference calls, and video conferences across multiple time zones. Arrange domestic and international business travel, including flights, hotels, ground transportation, and travel itineraries. Assist with preparation, formatting, printing, and distribution of presentations, proposals, meeting materials, and other business documents. Process corporate card and out‑of‑bag expense reports accurately and in a timely manner. Maintain documents and records through filing, archiving, scanning, and printing, in accordance with company policies. Prepare and set up conference rooms for internal and external meetings, including coordinating materials, equipment, catering, and logistics. Provide administrative support for team or firm related events, or institutional projects. Provide occasional reception coverage as needed, including greeting visitors and directing calls or inquiries. Partner with other administrative professionals and team members to support day‑to‑day office operations. Perform general administrative and ad‑hoc office duties as assigned. Handle confidential information with discretion and professionalism. Requirements 3 to 5 years of administrative assistant or similar office support experience. Experience supporting multiple professionals or a team in a fast‑paced business environment. Experience coordinating meetings and travel across different time zones. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently, take initiative, and exercise sound judgment. Collaborative, service‑oriented, and professional approach. High attention to detail and accuracy. Preferred Qualifications Experience in the financial services, professional services, investment, or corporate environment is preferred. Bachelor’s degree or equivalent work experience. Experience supporting a global team. Experience using Workday as an expense management system. Work Schedule and Classification This is anticipated to be a full‑time, non‑exempt position under applicable wage and hour laws. Due to the global nature of the team, occasional flexibility may be required to coordinate across time zones. The working arrangement is hybrid, with 4 days in the office and 1 day remote, subject to work exigencies. Salary Range US$90,000 to US$120,000 annually (not including additional incentive compensation). Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and other conditions of employment. #J-18808-Ljbffr Temasek