Admin Assistant

Job Description

Job Description

Snapshot / Role Overview

We're seeking an Administrative Assistant in Orange County to keep the office of a commercial and industrial construction firm running smoothly.

Impact

• Keep project documents, schedules, and communications current.
• Support field and office teams so jobs move.
• Keep billing, reporting, and records accurate.

Responsibilities

• Handle phones, email, mail, and general office communication.
• Support project managers with document tracking, submittals, and change orders.
• Assist with invoice processing, timesheets, and job cost reporting.
• Maintain organized digital and physical files.
• Order supplies and coordinate vendor deliveries.
• Prepare reports, meeting notes, and internal communications.
• Help onboard new hires and keep compliance paperwork current.
• Coordinate calendars, meetings, and travel.

Must-Haves

• Three or more years of administrative experience in construction, trades, or a related industry.
• Strong organization and attention to detail.
• Familiarity with construction documents and terminology.
• Proficiency in Word, Excel, and Outlook.
• Local to Orange County with a stable work history.

Nice-to-Haves

• Experience with Procore or a construction accounting system.
• Notary or HR support experience.

Compensation and Logistics

Competitive salary depending on experience, plus benefits. Onsite in Orange County; no relocation.

Call to Action

If you're the person who keeps an office calm, apply today or reach out for a confidential conversation.