Administrative Assistant

Site Admin at Xcel's Fort Lupton Site

We will be discussing a Site Admin located at Xcel's Fort Lupton Plant near Fort Lupton, CO. This resource will be needed to support construction of a new facility. The site admin will be responsible for running the job site trailer, ordering supplies, attending meetings, including a Plan of the Day meeting that begins at 7:00 AM each day, taking meeting minutes and generally providing administrative support to those working on site and out of the trailer.

A typical day for the site admin at Xcel's Fort Lupton site includes: Early start: Arrives at the job site trailer before 7:00 AM. Plan of the Day Meeting: Attends the daily meeting at 7:00 AM, takes minutes, and distributes them. Administrative Tasks: Manages the job site trailer, orders supplies, and ensures everything is running smoothly. Meeting Support: Attends various meetings throughout the day, takes notes, and provides administrative support. Coordination: Coordinates with on-site staff and those working remotely to ensure project needs are met. End of Day: Wraps up any remaining tasks and prepares for the next day.

The site admin will be supporting the entire site including those that work on site and in the trailer in addition to guests/visitors that arrive.

AA's will interface with restaurants, goods/services vendors for catering or other needs that may arise on site.

The site admin could be considered an individual contributor since they are the only admin at the trailer; there are however, other site admin's in different areas/sites that this resource could lean on for support.

Aside from having the required skill set, approximately how long will it take to train on Xcel's process, procedures/policy? Within a few weeks.

Site admin Early start at 7 to attend the plan of the day meeting. Day usually wraps up around 3:30 PM.

Project Involvement: Being part of an upgrade project at an existing facility offers a dynamic work environment and the opportunity to contribute to significant improvements. Early Start and Structure: The structured day starting with a Plan of the Day meeting at 7:00 AM can appeal to those who prefer a well-organized schedule. Variety of Tasks: The role involves a mix of administrative tasks, meeting support, and coordination, providing a diverse workday. On-Site Presence: Working on-site allows for direct interaction with project staff and a hands-on approach to problem-solving. What is the likelihood that the position will convert to a permanent opportunity? Site admin is slated at 12 months but project will last until around the end of 2028 and hopes would be for this admin to be on the team for the entirety of the project.

Ideal candidates will be resourceful and have the ability to troubleshoot, and problem solve. Resource should be strong written and verbal communicators and should not be afraid to collaborate and ask questions. Resource should show strong initiative and willingness to learn.

At least 5 years of previous administrative experience.

Experience from Mortenson, Vestas, previously supporting vendor side in/on a construction trailer capacity. The office admin skills are pretty transferable.

Certifications are not required, however, any certifications from MS Office suite or SharePoint, to illustrate proficiency would be nice to see.