Administrative Assistant

Job Description

Job Description

Job Description

This role supports senior leadership by providing administrative assistance in a timely and accurate manner. The position involves a variety of administrative functions, including event planning, managing confidential documents, and serving as a backup to executive support staff.

Responsibilities/ Job Duties:

• Answer and route telephone calls professionally.
• Provide administrative support to senior leaders, including drafting and distributing various forms of correspondence like emails, memos, and reports.
• Transcribe audio recordings and edit transcriptions for accuracy.
• Sort and distribute incoming mail.
• Serve as a resource for information and referrals on various topics.
• Establish and maintain accurate and up-to-date files, including confidential documents.
• Coordinate and arrange meetings, prepare agendas, and handle travel and lodging reservations.
• Prepare and distribute meeting minutes to participants.
• Manage electronic and physical files for contracts and applications.
• Order and oversee office supplies and food for meetings.
• Assist other departments with data entry as needed.
• Draft documents from verbal instructions or notes.
• Handle confidential information with discretion.
• Demonstrate a positive, proactive attitude and collaborate effectively with colleagues.
• Take on additional duties to support continuous operations.
• Complete assignments within scheduled shifts.

Minimum Education and Experience Qualification Requirements:

• A college degree is preferred; relevant work experience may be considered in place of a degree.
• Proficiency in common office software, including word processing and spreadsheet applications, is a must.
• Excellent written and verbal communication skills are required, and bilingualism is a plus.
• Strong organizational and interpersonal skills are essential.
• Must be able to work effectively under pressure and handle confidential issues.
• The ability to work and communicate with people from diverse backgrounds is necessary.
• Physical ability to lift up to 15 pounds.

Schedule/ Shift: Monday - Friday 8am - 5pm

For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).

This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.

\nCompany Description

Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.

Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?

Company Description

Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?