Administrative Assistant

Be the First Impression of Aviation Excellence - Join as an Administrative Assistant (Front Desk)

PDS Tech Commercial is partnering with a leading aviation organization to hire a polished, organized, and people-focused Administrative Assistant / Receptionist . If you thrive in a fast-paced, professional environment and enjoy being the face of a dynamic workplace, this role puts you at the center of daily operations.

About the Role

As the Front Desk Administrative Assistant , you will serve as the first point of contact for guests, employees, and stakeholders-creating a welcoming and secure environment while ensuring smooth day-to-day operations. Your attention to detail, communication skills, and professionalism will directly support site efficiency and team success.

What You'll Do

• Greet and assist visitors, contractors, and guests , ensuring a professional first impression

• Coordinate with site hosts to manage visitor access and entry

• Support security and compliance processes , including visitor forms, badge issuance, and access permissions

• Manage new hire badge setup and partner with security teams

• Answer and route phone calls , manage front desk emails, and take messages

• Schedule and manage conference rooms , including coordinating meeting setups and catering

• Receive, sort, and distribute mail and deliveries

• Perform administrative tasks such as data entry, filing, scanning, and document management

• Utilize tools like Outlook, Zoom, Excel, and internal systems to support daily operations

Work Details

• Location: Everett, WA

• Schedule: Monday-Friday, 7:00 AM - 4:00 PM (1-hour lunch)

• Duration: 12-Month Full-Time Contract

• Pay Rate: $26.19 per hour

• Work Environment: Fully onsite

Required Qualifications

• High School Diploma or GED

• 6-7 years of administrative or receptionist experience

• Strong skills in Microsoft Outlook, Excel, and Zoom

• Excellent communication and interpersonal skills

• Ability to manage multiple tasks in a fast-paced environment

• Professional, upbeat, and customer-focused demeanor

• Strong work ethic and reliability

• This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.

Preferred Qualifications

• Experience in corporate or aviation environments

• Familiarity with security/access control processes

• Experience coordinating meetings and events

• Highly organized with strong attention to detail

Why Join Us?

• Be the Face of a Leading Aviation Organization: Play a critical role in daily operations and team engagement

• Professional Growth: Build your experience in a high-performing, structured environment

• Supportive Culture: Work alongside a collaborative, mission-driven team

• Competitive Pay & Benefits: May include medical coverage, 401(k), paid holidays, and more (based on assignment)

• Valuable Experience: Gain exposure to corporate operations within the aviation industry

At PDS Tech Commercial, we connect talented professionals with meaningful opportunities that support innovation and excellence.

Ready to Make an Impact? Apply Today

If you're an organized, energetic professional who enjoys creating positive first impressions and keeping operations running smoothly, we want to hear from you.

Apply now and become the welcoming face of aviation excellence.

Pay Details: $26.19 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.