Administrative Assistant

Job Description:

*Must know how to use Outlook, Zoom and Excel, being able to set up conference rooms, managing new hires, will be front facing person*

-Must have a good work ethic

- This position requires to be on site every day

-Looking for an enthusiastic, social extrovert, good communicator

Summary

• Role is as receptionist with a responsibility for greeting guests, visitors, and contractors, coordinating with their host to ensure they are met and can enter the site
• Support site Security and global trade processes by managing visitor forms, visitor wifi permissions, issuing escorted visitor badges and/or access badges as required
• Partner with security leader in providing access badges to new hires and managing access permissions
• Answer calls, take messages, and respond to front-desk emails.
• Manage conference rooms reservations and arrange/order catering for meetings/events when required.
• Receive and sort mail notifying recipients that mail has arrived
• Perform basic clerical duties including filing, data entry, photocopying, and scanning of reception documents.
• Use of MS office and task specific online systems

Education: High school diploma or educational equivalent (GED) REQUIRED

Experience: General Admin/reception experience at least 6-7 years

Citizenship: Must be US Citizen

Schedule : M-F 7am-4pm (1hr lunch)

Overtime: SOME OT but prior approval would be necessary