Executive Assistant I

Description:

Shortlisting Criteria - VIAJP00001572 Executive Assistant I

Begin Shortlisting on Immediately, Shortlist #20 of candidates for first round


Resume Format - Please add Sales Pitch to top of Resume, our explanation of why the candidate is qualified for the position.

Location/TimeZone (On-site): 1515 Broadway NYC Onsite full time


Hours: 9am to 6pm


Max All-Inclusive Hourly Bill Rate: 49/hr


Max Vendor/Supplier Bill Rate: 48.04/hr


Possible Extension: NA

Expected Overtime? OT is possible depending on the business need which may be up to 5 hours/week during the busy season, this could be after hours or weekend

Is specific industry experience required?


Entertainment/media is a nice to have

Is this for a specific project? If so - please provide detail here on what this role will be working on.


What are the main 3-5 responsibilities of this resource?


For this role, it's important that the candidate has a strong understanding of BET's audience, Black culture, and the cultural nuances that inform our brand and creative work. We're looking for someone who can bring that perspective authentically to the work.


The BET Media Group, a unit of Paramount (NASDAQ: PARAA; PARA; PARAP), is the world's largest media company dedicated to entertaining, engaging, and empowering the Black community and championing Black culture. Connecting Black audiences through a portfolio of brands including BET, BET+, BET Gospel, BET HER, BET International, BET Jams, BET Soul, BET Studios, and VH1, the BET Media Group is a thriving media ecosystem of leading interconnected platforms across cable TV, streaming, digital, studios, live events and international.

They will support PowerPoint decks as needed as well as Excel spreadsheets (data management tasks)


They will support expense reports and manage travel for 2-3 executives.


Time management is important for this role, this requires organizational skills to be above par, organizing calendars and coordinating meetings, as well as being proactive and intuitive. This should be an experienced EA who can begin support immediately.


What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?

• 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast-paced industry.
• Exceptional organizational and time-management skills.
• Ability to manage multiple executives and competing priorities without losing sight of the details.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross-functional teams.
• Strong follow-through and a natural instinct to anticipate what needs to happen next.
• Comfortable working in an environment where priorities can change quickly.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management/collaboration tools.
• Strong attention to detail, particularly with calendars, meetings, decks, documents, and deadlines.
• Ability to remain calm, professional, and solutions-oriented under pressure.

Deal Breakers:


Time management is important for this role, this requires organizational skills to be above par, organizing calendars and coordinating meetings, as well as being proactive and intuitive. This should be an experienced EA who can begin support immediately.


Job Description:

Executive Assistant - Brand Marketing & Media Planning

PTVM | On-Site | Freelance

About the Role


Paramount Television Media Division is looking for a highly organized, proactive, and polished Executive Assistant to support the VP, Creative, VP, Marketing and VP, Media Planning .


This is a high-visibility role supporting three senior leaders at the center of PTVM's marketing business. The ideal candidate is someone who can move comfortably between executive-level priorities, creative projects, meetings, budgets, presentations, and day-to-day team operations.


This is not a "wait for instructions" role . We're looking for someone who anticipates needs, keeps people accountable, spots potential issues before they become problems, and brings structure to a fast-paced environment with constantly shifting priorities.


What You'll Do

Executive Support

• Manage complex calendars for three VPs, including scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders.
• Prioritize and resolve scheduling conflicts while protecting executive focus time and key business priorities.
• Coordinate meetings, agendas, conference rooms, video calls, and all necessary materials.
• Prepare executives for meetings by gathering relevant information, decks, documents, and talking points.
• Manage travel logistics, itineraries, expenses, and last-minute changes.
• Serve as a professional and trusted point of contact for internal and external partners.
• Handle sensitive and confidential information with discretion.

Creative & Marketing Support

• Support the logistics behind campaigns, show launches, tentpoles, key art, shoots, presentations, and other marketing initiatives.
• Coordinate meetings and materials across Creative, Media Planning, Programming, Publicity, Social, Production, and external agencies.
• Help organize creative reviews and approval meetings, ensuring the right stakeholders are included and materials are ready.
• Maintain organized folders, decks, presentations, contact lists, and project documentation.
• Assist with presentations and executive-facing materials when needed.
• Support special projects and business needs as they arise.

Communication & Follow-Through

• Act as a connector between executives, their teams, and cross-functional partners.
• Follow up on action items and keep stakeholders informed without requiring constant direction.
• Draft or assist with professional communications, meeting recaps, reminders, and follow-ups.
• Know when something can be handled independently and when an issue needs to be escalated.
• Bring a solutions-oriented mindset to unexpected changes and tight deadlines.

What We're Looking For

• 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast-paced industry.
• Exceptional organizational and time-management skills.
• Ability to manage multiple executives and competing priorities without losing sight of the details.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross-functional teams.
• Strong follow-through and a natural instinct to anticipate what needs to happen next.
• Comfortable working in an environment where priorities can change quickly.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management/collaboration tools.
• Strong attention to detail, particularly with calendars, meetings, decks, documents, and deadlines.
• Ability to remain calm, professional, and solutions-oriented under pressure.

Enable Skills-Based Hiring No Will this non-staff worker have direct contact with minors?
Additional Details

• Will this non-staff worker have direct contact with minors? : No
• If Resource Type is Pre-Identified, provide candidate's name, contact details and hourly pay rate : NA
• Candidate Video Interview Link : (No Value)