Executive Administrative Assistant

Benefits: Health insurance Opportunity for advancement Paid time off Training & development Job Title: Administrative Assistant to CEO and President – Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: Manage the CEO and President’s calendars, scheduling meetings, appointments, with precision and flexibility. Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes. Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials. Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism. Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects. Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans. Support the CEO and President in preparing for board meetings, investor presentations, and industry events. Manage expense reports, budgets, and reimbursements for executive activities. Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups. Assist with light research on market trends, zoning regulations, or potential development opportunities as needed. Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: Bachelor’s degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives. Experience in real estate development, construction, or a related field is highly preferred. Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting. Proficiency in Microsoft Office Suite, Google and real estate tools Strong written and verbal communication skills, with a professional and polished demeanor. Ability to handle sensitive information with discretion and maintain confidentiality. Quick learner with adaptability to shifting priorities and tight deadlines. Knowledge of real estate development processes, terminology, or regulations is a plus. High energy, initiative, and a problem-solving mindset. #J-18808-Ljbffr