Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a team based in Englewood Cliffs, New Jersey. This Long-term Contract position is ideal for someone who brings strong attention to detail, accuracy in invoice processing, and confidence working with vendor payments. The person in this role will help maintain timely disbursements, organize financial records, and contribute to a smooth accounts payable workflow.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper approval before processing payment.
• Assign correct general ledger or account codes to invoices to ensure expenses are recorded appropriately.
• Prepare and process vendor payments through ACH transactions and scheduled check runs.
• Reconcile payable records and investigate discrepancies related to invoices, purchase details, or payment activity.
• Maintain organized documentation for invoices, payment confirmations, and supporting financial records.
• Communicate with internal stakeholders and vendors to resolve billing questions and outstanding payment issues.
• Monitor payment deadlines to help ensure obligations are met in a timely manner.
• Support ongoing accounts payable activities by following established controls and documentation standards.• Hands-on experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice review, account coding, and payment processing procedures.
• Experience handling ACH payments and check disbursement cycles.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Comfortable reconciling records and researching discrepancies independently.
• Proficiency with accounting systems and standard business software, including spreadsheets.
• Effective written and verbal communication skills for vendor and internal coordination.