Administration Assistant

Job Description

Job Description

Acting as a first point of contact for colleagues, clients, and visitors Answering phone calls, responding to emails and directing inquiries to the right person Organizing filing systems and updating digital or paper records Scheduling meetings, managing diaries and coordinating team calendars Preparing documents, reports, presentations and correspondence Processing invoices, receipts and basic expense records Ordering office supplies and ensuring equipment is stocked and maintained Process vendor invoices, match them to purchase orders, code transactions, and prepare checks or electronic payments Generate and send customer invoices, track incoming payments, record deposits, and follow up on overdue accounts File, scan, and organize physical and digital financial records, invoices, and tax documents.