Administrative Assistant I/II

City Of Lathrop Lathrop Police Department Administrative Assistant I Or II

The City of Lathrop is seeking to hire for the position of Administrative Assistant I or II. The level at which an individual is hired is dependent on their qualifications and experience. This job posting will close on September 17, 2026 at 11:59 pm, or after 125 applications received. The Position Under general supervision, learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.

Supervision Exercised/Received Receives immediate supervision from the Chief of Police, or designee.

Essential Functions - Administrative Assistant I/II: (include but are not limited to the following)

• Learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.
• Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files.
• Types drafts and a wide variety of finished documents from verbal and brief written instructions, and transcribing machine recordings; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, draft reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records.
• Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints.
• Receives and processes fees, enrollment charges, fines or other money; prepares receipts and balances money received; performs accounts payable and receivable for assigned department; initiates, tracks and closes out work orders; orders office supplies; inventories supplies when they arrive; assists with the development, administration and monitoring of a department's budget.
• Maintains calendars of department activities, meetings and various events; schedules meetings; coordinates travel arrangements for department staff as necessary; serves as an assistant to various committees, commission, and task forces; attends meetings as required.
• Initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files.
• Collects employees timesheets and requests for leave; checks for accuracy; turns timesheets into department management and distributes new timesheets; collects and distributes mail.
• Tracks and monitors outside contracts; applies and monitors compliance for various grants for assigned programs.
• Assists with special events; creates and maintains information packets, flyers and guides for the public, such as the quarterly Activity Guide, recycling activities or other special publications, memos, letters, etc.
• Acts as a liaison with City employees and management on a variety of issues.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

The full job description(s) can be viewed by accessing the following link: Administrative Assistant I: $62,051 - $75,423 Administrative Assistant II: $68,492 - $83,253

Experience And License/Certifications

Education and/or Experience - Administrative Assistant I Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant I. A typical way of obtaining the required qualifications is to possess the equivalent of two years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.

Education and/or Experience - Administrative Assistant II Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant II. A typical way of obtaining the required qualifications is to possess the equivalent of two years of significant directly related and progressive clerical experience related to municipal government or a related field, two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent.

License/Certificate Possession of, or ability to obtain, a valid class C California driver's license.

Other Information

Physical Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

To Apply Use the "Apply" link to submit your application materials for this wonderful opportunity. A completed employment application is required. Resumes and attachments are not accepted in lieu of a completed employment application.

EEOC Information The City of Lathrop is an Equal Employment Opportunity Employer. It is the policy of the City to provide employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor.

Reasonable Accommodations The City of Lathrop is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need reasonable accommodations during the application, examination, or selection process may contact Human Resources at View phone number on click.appcast.io at least five days prior to the scheduled date or deadline.

Work Schedule This position will work a 9/80 schedule: Monday - Thursday 8 am to 6 pm and Friday's from 8 am to 5 pm with alternating Fridays off.