Office Assistant

Job Description

Job Description

We are looking for a highly organized Office Assistant to support human resources coordination and day-to-day administrative operations in San Francisco, California. This Contract position will serve as a central resource for employee onboarding, office services, and internal support functions while helping maintain an efficient and well-organized workplace. The ideal candidate is comfortable handling confidential information, responding to employee questions, and managing multiple priorities in a fast-paced environment.

Responsibilities:

• Provide day-to-day administrative support for human resources activities, ensuring records, correspondence, and departmental documents are handled accurately and confidentially.

• Coordinate onboarding for new employees by preparing required paperwork, monitoring pre-employment screenings, and tracking completion of hiring documentation.

• Administer employee badge requests and renewals, parking arrangements, and other access-related requests in accordance with company procedures.

• Respond to staff questions related to workplace policies, onboarding steps, and general employment matters, escalating issues when appropriate.

• Maintain personnel files, process incoming HR mail, and assist with compliance-related reporting, regulatory postings, and workers’ compensation record tracking.

• Support recruiting and workforce programs by assisting with job postings, interview logistics, seasonal hiring activities, and internship coordination.

• Oversee daily office operations by distributing mail, managing supplies, coordinating service needs, and helping keep shared spaces organized and well maintained.

• Assist with office equipment and technology support, including basic troubleshooting for printers, conference room tools, and postage or mailing systems.

• Prepare meeting spaces and coordinate basic event or meeting arrangements such as food orders, room setup, and visitor readiness.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013460193**