Executive Assistant to Chief Executive Officer

Atrium is seeking on behalf of our client an Executive Assistant based in Staten Island, NY .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Executive Assistant

Location: Staten Island, NY

Employment Type: Full-time

Compensation: 120k

Position Overview

The Executive Assistant will provide high-level administrative support to the CEO, ensuring efficient operations and seamless communication across the organization. This role involves managing complex calendars, coordinating travel, and serving as a trusted liaison between leadership, staff, and external partners. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Manage and prioritize the CEO’s calendar, coordinating internal and external meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Draft, edit, and prepare executive-level correspondence, reports, and presentations with accuracy and professionalism.
• Serve as a primary liaison between the CEO, leadership team, staff, and external stakeholders to ensure timely communication.
• Oversee day-to-day office operations, including vendor management, supplies, and administrative workflows.
• Support special projects, track deliverables, and ensure deadlines are met across cross-functional teams.

Required Experience/Skills

• Proven experience as an Executive Assistant supporting C-suite executives in a fast-paced environment.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with CRM or project management tools.
• Ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Preferred Experience/Skills

• Experience coordinating complex travel arrangements and managing executive calendars.
• Familiarity with event planning and client-facing communications.
• Knowledge of financial tracking and budgeting support.
• Ability to develop and refine administrative processes for improved efficiency.
• Experience supporting business development or marketing initiatives.

Education Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Equivalent combination of education and experience will be considered.
• Additional certifications in office administration or executive support are a plus.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Applicant Communication Consent

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

Job Wrapping ID : #LI-AJ3