Office Manager (Part-time)

Hi! We are Manyone. We're looking for an Office Manager to be the steady heartbeat of our Brooklyn studio - the person who keeps the space running beautifully, the team supported, and our clients impressed the moment they walk in. This is a part-time role (Tuesday, Wednesday, Thursday afternoons, 3–5 PM) with the flexibility to flex up around events, client presentations, and team moments that don't always fit inside a 3-to-5 window. You’ll work closely with our NYC leadership and collaborate across disciplines - designers, strategists, project managers, and visiting colleagues from our global offices. If you love the details, care about how a space feels, and get a kick out of making things run smoothly, this role is for you. What You’ll Do Facilities & Office Space Check supplies (coffee, paper, printer ink, pantry) and place weekly orders Coordinate with building management on anything affecting day-to-day office life Keep the studio client‑ready – a tidy kitchen, a running dishwasher, a space that looks and feels cared for Manage bike storage, commuter logistics, and guest access Handle incoming mail and packages Admin Process invoices and receipts, and route them to accounting/bookkeeping People & Culture Coordinate team lunches, off‑sites, and social moments Manage onboarding logistics for new hires and freelancers IT & Equipment Troubleshoot basic tech issues or coordinate with IT support Keep printers and studio equipment in good shape Scheduling & Coordination Manage conference room bookings Coordinate courier pickups and deliveries (samples, print proofs, swag) Schedule building maintenance and vendor visits Book flights and accommodation for the team’s business travel Vendors & Logistics Manage relationships with local vendors (print shops, fabricators, catering) Handle FedEx/UPS shipments and coordinate with the loading dock when needed Prepare for client presentations – tech setup, catering, seating Communications Coordinate with freelancers on access, NDAs, and desk assignments Events Provide practical support before, during, and after studio events Review event expenses and receipts Source suppliers (catering, logistics, rentals) What We’re Looking For Experience in office management, studio management, or a similar operations role – ideally in a creative, agency, or design-driven environment A sharp eye for detail and a sense of hospitality – you notice when something’s off and quietly fix it before anyone else does Strong organizational skills and the ability to juggle vendors, deliveries, and small fires without losing your cool Clear, warm communicator – comfortable working with colleagues, freelancers, vendors, and clients Self‑directed and reliable during the hours you’re on‑site, with flexibility to flex up around events Based within a reasonable commute to Dumbo Authorized to work in the U.S. Plus Points Using AI to experiment with task automation – if you’ve found clever ways to streamline repeatable work, we’d love to hear about it What We Offer A front‑row seat in a studio doing ambitious, globally‑minded design work A tightly‑knit team that genuinely enjoys working together A beautiful studio space in Dumbo, Brooklyn The chance to shape how our New York office runs as we continue to grow Part‑time schedule with predictable on‑site afternoons (Tuesday, Wednesday, Thursday, 3–5 PM) Flexibility to work additional hours around studio events Hourly rate: $25–$35 / hour, based on experience Help us shape everything that’s next. We are a strategy‑design hybrid combining the best in creative thinking, strategy, and technology. Built to help businesses drive fast strategic change led by world‑class execution – a consultancy designed for today and tomorrow. Every day, from our 15 locations in 10 countries, our more than 250 strategists, designers, and technologists help businesses grow by providing a clear vision, creative problem solving, and concrete results. Across industries and markets, there are endless possibilities to make bold change happen, and we want to be our clients’ business partner of choice. How to apply: Send a short note telling us a bit about yourself, along with your resume. Cover letters welcome but not required – we’d rather hear what drew you to the role in your own words. Read more at manyone.com/careers. #J-18808-Ljbffr