Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment.

Responsibilities:
• Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details.
• Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment.
• Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials.
• Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments.
• Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.

• Demonstrated experience providing administrative support to senior leaders or executives in a nonprofit or education environment.

• Strong ability to manage calendars with competing priorities and frequent changes.

• Hands-on experience booking and coordinating travel arrangements with close attention to detail.

• Confidence supporting executive meetings and handling related scheduling logistics.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple tasks efficiently.

• Ability to exercise discretion when handling sensitive or confidential information.