Executive Assistant

Job Description

Job Description

Required

• Associate degree or equivalent combination of education and relevant work experience.
• 3–5 years of experience in an administrative, business office, or executive support role.
• Strong experience with database management and customer service.
• Proficiency in Microsoft Office Suite, including Excel and PowerPoint.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work independently and manage competing priorities.

Preferred

• Bachelor's degree in Business Administration or a related field.

Key Responsibilities

• Provide high-level administrative and operational support to executive leadership.
• Manage and coordinate special projects, conducting research, analysis, and recommending solutions to improve organizational processes and efficiency.
• Evaluate and improve administrative systems, procedures, record-keeping practices, and workflow processes.
• Implement process improvements within assigned areas of responsibility and support broader organizational initiatives.
• Collect, analyze, maintain, and report on data to support business operations and decision-making.
• Prepare professional documents, reports, presentations, and other business communications.
• Manage executive calendars, prioritize meetings, coordinate schedules, and ensure all necessary materials and participants are prepared.
• Screen and prioritize incoming communications, including email, phone calls, and correspondence.
• Plan, coordinate, and execute meetings, events, and organizational activities.
• Assist in the development, preparation, and distribution of materials for staff, leadership, and stakeholders.
• Maintain confidentiality while handling sensitive and proprietary information.
• Serve as a liaison between executive leadership and internal and external stakeholders.
• Build and maintain positive working relationships across all levels of the organization.
• Record meeting discussions, key decisions, and action items as needed.
• Perform additional duties and responsibilities as assigned.

Skills & Competencies

• Executive-level administrative support
• Project coordination and management
• Data analysis and reporting
• Calendar and meeting management
• Process improvement
• Event planning and coordination
• Relationship management
• Professional communication
• Organizational effectiveness
• Confidentiality and discretion