Accounts Payable Specialist

Job Description

Job Description

HTE Technologies, a wholly owned subsidiary of Tavoron , has long been recognized as the region’s leading industrial productivity services company. We serve the manufacturing and processing industries with a comprehensive range of equipment and services, including compressed air, vacuum, blowers, and cooling water systems.

We are currently seeking a detail-oriented and organized Accounts Payable Specialist to join our team. This position is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, and maintaining positive vendor relationships.

The ideal candidate will possess strong organizational skills, a high level of attention to detail, and the ability to work collaboratively across departments to resolve discrepancies and support overall financial operations.

Key Responsibilities

• Receive and manage vendor invoices via email and mail
• Review and reconcile trade vendor invoices against purchase orders for accuracy
• Review expense invoices for proper approval, accuracy, and account coding
• Analyze and resolve invoice discrepancies by partnering with inside sales and receiving teams
• Post vendor invoices both electronically and manually, including through automated AP systems
• Prepare weekly cash requirements and generate approved check run listings
• Process payments (checks, ACH, wire transfers), including matching invoices to payments
• Invoice customers for direct vendor shipments
• Review freight vendor invoices and allocate charges appropriately to customers
• Reconcile and process customer credits
• Match vendor returns with credit memos and enter into the payables system
• Monitor vendor statements and research outstanding balances
• Perform additional duties as assigned by management

Qualifications

• 3–5 years of accounts payable or general accounting experience, including:
  • Reviewing and entering vendor invoices
  • Matching invoices to purchase orders and supporting documentation
  • Working within ERP/accounting systems (e.g., QuickBooks or similar)
  • Processing payments via ACH, wire transfers, and checks
  • Reconciling vendor statements and outstanding balances
  • Understanding of audit requirements and internal controls
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to manage challenging vendor interactions professionally
• High attention to detail with a strong focus on accuracy
• Ability to quickly learn and adapt to new systems and processes
• Self-motivated with the ability to work both independently and collaboratively
• Strong organizational and multitasking skills; ability to meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office Suite and Windows-based programs
• Experience in manufacturing or distribution environments
• Familiarity with AP automation tools or document management systems

Why Join Us?

• Collaborative team environment
• Opportunity to contribute to process improvements
• Stable and growing organization

Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Why work for us?

• We believe in people . We look for great people who are committed and focused. They know what it takes to produce the best results because it really is all about client satisfaction. We look for dedicated professionals from a variety of fields. Above all, a good fit for our team has a passion for excellence, solid experience, and a willingness to make a difference. We support you in developing your goals and growing in your career. In short, by joining our team, you increase your professional value and work on engaging projects. Most of all, you fit into a team focused on helping you grow your skills.
• We are innovative . We host many events that you may become a part of. From in-house training to out-of-town events, we always have something going on. We believe in innovation. With a Tavoron career, you exercise your creativity every day.
• We have a passion for excellence . We focus on providing the best customer service as a company to our customers. We offer a competitive salary and benefit package, including medical, dental, and a 401(k) program. If you’re looking for a place to build your skills, you will find it in a career with us.