Administrative Assistant POST NUMBER: 475252

We are partnering with one of our clients in Carlsbad to find a dependable and detail-oriented Administrative Assistant to join their team. This is a great opportunity for someone who enjoys being the go-to support in a fast-paced, team-focused environment.

What You’ll Be Doing:

• Answer and route incoming calls, emails, and greet visitors
• Manage calendars, schedule meetings, and coordinate appointments
• Assist with travel arrangements and expense reporting
• Prepare conference rooms and support meeting logistics
• Sort and distribute mail, packages, and office supplies
• Provide administrative support to leadership and cross-functional teams (HR, Accounting, etc.)
• Help with onboarding tasks, employee documentation, and special projects

What We’re Looking For:

• 2 years of administrative or office support experience
• Strong organizational skills and attention to detail
• Comfortable multitasking and working in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Excellent communication skills and a positive, team-oriented attitude

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.