Administrative Assistant

DESCRIPTION SUMMARY

This position is responsible for administrative support for the local office and primary contact for team member questions. This position partners with corporate accounting and human resources to implement and maintain company practices and policies and serves as a liaison between the field and corporate office.

HOURS

Start time is between 5:30-6:00am.

DUTIES AND RESPONSIBILITIES

Lead accounting duties for local office which includes weekly payroll certification, conducting credit applications for accounts receivable and accounts payable, managing credit card receipts and new credit request forms, and serving as the team member liaison for payroll forms such as time off requests, direct deposit changes, and injury forms. Complete construction pre-qualification packets and assure certificates of insurance are obtained and maintained. Serve as the first point of contact for team member pay and benefits questions. Facilitate the field and CDL new hire process. Assist with the interview process, launch the pre-employment process, conduct onboarding, and ensure all new hire paperwork is complete and submitted accurately. Maintain drivers list for local office and assist with International Fuel Tax Agreement (IFTA) reporting. Local office primary contact for team member questions and standard office duties including answering phones, scheduling meetings, mail management, office and kitchen supplies ordering and maintenance, uniforms, hotel accommodations for crews, and errands. Assist with purchase order log, manage bills and material receipts. Manages local licenses and permits. Assists the sales team with W9’s and other required forms. Performs other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

Ability to live the ICOMPEL Values. Strong organizational skills. Ability to work in a fast-paced environment. Ability to prioritize tasks to meet goals and objectives. Ability to work with sensitive information and maintain a high degree of confidentiality.

COMPETENCIES

Accountability: Responsible and answerable for actions and performance individually or on a team. Teamwork: The ability to promote positive work relationships with area staff, team members, and supervisors. The ability to work with others to successfully meet goals. Initiative: The ability to perform job responsibilities independently and responsibly. The ability to proactively complete tasks, solve problems, improve processes, enhance products, and or extend services within assigned range. Attention to Detail: Ability to perform tasks accurately and consistently, following instructions and standards while carefully tracking data and applying proper grammar and punctuation. Coordination: Ability to effectively coordinate multiple components of an event, process, or project to meet established deadlines. Ability to quickly handle unexpected problems. Job Knowledge: The level of knowledge, skills and education required for job functions, and their application, along with a commitment to continuous improvement. Planning: The incumbent's preparedness and strategic vision for achieving organizational goals are essential. Reporting: Accurate and timely reporting, including the completion and correction of detailed records, and compliance with reporting policies and deadlines.

EDUCATION AND EXPERIENCE

Required: High school diploma and 3 years of experience in an administrative role with increasing responsibility. Associate's degree and 2 years of experience in an administrative role with increasing responsibility. Bachelor's or Master's degree and 1 year of experience in an administrative role with increasing responsibility. Preferred: 1 year of experience in the construction industry.

PHYSICAL DEMANDS/WORKING CONDITIONS

Frequently: Sitting and viewing a computer screen. Occasional activities: standing, walking, bending, climbing, reaching in various positions as the situation dictates. Must be able to lift up to 10 pounds. Ability to identify safety hazards and communicate effectively with others. Safely perform work with appropriate safety gear. Bend, squat, twist, and reach in various positions as the situation dictates. #J-18808-Ljbffr BH Group Holdings LLC