Executive Assistant

Role : Executive Assistant

HRforGrowth is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies evaluates and presents top-tier candidates through its global talent acquisition practice; all employment decisions including final selection offer terms compensation and conditions of employment are made solely by the hiring organization.

Our Client is seeking an Executive Assistant with Minimum 7 years of experience to serve as the right hand to the Managing Partner at a fast-growing affordable housing law firm.

This is a highly hands-on role combining traditional executive support with significant personal assistant responsibilities . The ideal candidate will be tech-savvy highly organized personable and comfortable managing both professional and personal matters with a high degree of discretion.

The successful candidate will also have a tech-forward mindset with an interest in using AI and modern productivity tools to streamline workflows solve organizational challenges and improve efficiency across the firm. This role offers meaningful opportunity for growth into broader operations or Chief of Staff responsibilities over time.

Location : Financial District New York NY
Job Type : Full-Time
Compensation : $100000 $120000 per year

Key Responsibilities

Executive Support

• Manage and triage the Managing Partners inbox including prioritizing messages and drafting correspondence as needed.
• Manage the Managing Partners complex calendar and meeting schedule.
• Coordinate all aspects of domestic and international business and personal travel including bookings itineraries transportation and related logistics.
• Prepare and organize information needed for meetings appointments and other commitments.
• Serve as a trusted liaison between the Managing Partner and internal teams external contacts and service providers.
• Maintain strict confidentiality regarding personal financial professional and firm-related information.

Personal Assistant Support

• Provide hands-on support for a range of personal and day-to-day matters.
• Coordinate personal appointments errands gifts and other personal logistics.
• Research select purchase and coordinate gifts as needed.
• Assist with personal and business expense management and financial administration.
• Liaise with the Managing Partners outside personal and professional service providers.
• Remain reasonably responsive and available to the Managing Partner outside standard on-site hours when necessary.

Technology & Workflow Optimization

• Leverage AI tools and modern software to improve productivity and streamline recurring workflows.
• Explore and implement tools such as Claude Harvey AI Asana and other modern productivity or workflow solutions.
• Identify organizational inefficiencies and develop creative technology-enabled solutions.
• Build practical workflows that reduce administrative friction and improve operational efficiency.
• Support the firms continued adoption of modern digital tools and processes.

Office & Administrative Operations

• Handle day-to-day office management responsibilities across the firms two office locations.
• Order and maintain office supplies groceries and other workplace necessities.
• Receive organize and coordinate incoming and outgoing packages and deliveries.
• Manage office errands and administrative tasks that support smooth daily operations.
• Retrieve lunch orders from the buildings ground floor on a daily basis.
• Support the COO/Director of Operations with broader office management and administrative projects.
• Assist with additional operational initiatives as needed.

Required Qualifications
Experience

• Minimum 7 years of dedicated Executive Assistant experience with experience supporting senior executives partners or comparable leadership.
• Demonstrated experience providing personal assistant support in addition to traditional executive assistance.
• Experience handling complex personal financial travel and administrative matters with discretion.
• Experience managing executive inboxes calendars travel correspondence and competing priorities.
• Experience working in a demanding fast-paced environment where responsiveness and attention to detail are critical.

Technical Skills

• Proficiency with Microsoft Suite and modern productivity tools.
• Experience using Asana or comparable project/workflow management platforms.
• Strong experience with inbox triage prioritization and correspondence management.
• Comfort learning and adopting new digital tools and technologies.
• Interest or experience using AI tools to improve workflows and administrative efficiency.

Soft Skills

• Highly organized with exceptional attention to detail.
• Proactive and able to anticipate the needs of an executive.
• Strong judgment and discretion when handling confidential personal and financial information.
• Collaborative and personable approach to daily in-office interactions.
• Strong written and verbal communication skills.
• Comfortable working independently and taking ownership of responsibilities.
• Positive energetic and service-oriented approach.
• Genuine enthusiasm for building a long-term career in executive assistance.

Work Availability

• Must be able to work on-site 5 days per week in the Financial District New York NY.
• Must be reasonably responsive and available to the Managing Partner outside standard on-site hours when required generally between 5:00 a.m. and 11:00 p.m.

Dealbreaker

• Ability and willingness to work on-site 5 days per week in the Financial District New York NY is required.
• Candidates must have substantial Executive Assistant experience supporting senior executives or partners.
• Candidates must be comfortable providing personal assistant support including personal financial and day-to-day matters.

Preferred Qualifications

• Experience utilizing AI tools such as Claude to streamline administrative workflows.
• Experience with workflow automation or other modern productivity technologies.
• Experience supporting a Managing Partner law firm partner founder or other high-level executive.
• Experience working in a high-growth professional services or technology-enabled environment.
• Demonstrated ability to take on broader operational responsibilities beyond traditional executive assistance.

Ideal Candidate Profile

The ideal candidate is an experienced Executive Assistant who genuinely enjoys the EA career path and is comfortable serving as a trusted hands-on partner to a senior executive.

This person should be equally comfortable managing a complex professional calendar and inbox coordinating sophisticated travel handling personal matters and financial administration and taking care of practical day-to-day needs.

The successful candidate will also be modern and technology-forward. Rather than relying solely on traditional administrative processes they should be excited to use AI automation project-management platforms and other digital tools to solve problems and make the Managing Partner and firm more efficient.

The role is best suited to someone who is collaborative personable proactive and willing to be highly hands-on in an office environment. There is an opportunity for the right individual to grow beyond traditional executive assistance into broader operations or Chief of Staff responsibilities.

Candidate Profile Considerations

Candidates may not be a strong fit if their background primarily reflects:

• Traditional corporate Executive Assistant work without meaningful personal assistant responsibilities.
• Limited or no experience handling personal matters financial administration or personal service providers.
• A paper-heavy or highly traditional administrative approach without comfort using modern digital tools.
• Limited experience with productivity platforms workflow tools or technology-enabled processes.
• A preference for purely strategic responsibilities rather than hands-on execution and day-to-day support.
• Inability or unwillingness to work on-site five days per week.

About HRforGrowth:
HRforGrowth is a full-service HR and talent partner built to support companies that are scaling transforming or navigating change. HRFG is globally recognized for delivering quality speed and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients from temporary staffing to permanent hourly workers through to placing C-suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity:
In its recruiting and search practices HRforGrowth does not discriminate on the basis of race color religion national origin age marital status physical or mental disability sex sexual orientation gender or gender identity and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.

HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal state and local equal employment opportunity laws including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) in its hiring decisions terms of employment and workplace practices .

Required Experience:

Manager