Administrative Assistant

Administrative Assistant

The Administrative Assistant will support the lead administrator in customer, plant production, and transportation efforts to ensure that orders are fulfilled timely and efficiently.

Responsibilities

• Receive and process customer orders via phone, email, and online ordering platforms.
• Schedule recurring customer orders to ensure timely fulfillment.
• Coordinate order fulfillment for customer pickups and deliveries.
• Respond to customer inquiries and direct sales-related questions to the appropriate sales representative.
• Collaborate with Operations Manager to review production schedules and customer requirements.
• Coordinate production activities with outsourced manufacturing partners, as needed.
• Monitor inventory levels and communicate inventory needs to support production and customer demand.
• Schedule and coordinate pickups and deliveries utilizing company-owned trucks.
• Arrange transportation with leased tractor-trailer carriers and independent trucking contractors.
• Coordinate motor freight and parcel shipments, including UPS and other carriers.
• Communicate shipment schedules with customers, carriers, and internal personnel to ensure timely deliveries.
• Maintain accurate inventory, production, and maintenance records.
• Prepare weekly, monthly, and quarterly inventory and production reports.
• Reconcile freight invoices and transportation costs.
• Process vendor invoices and enter bills into the accounting system.
• Prepare sales, purchasing, and vendor reports as requested.
• Maintain office supply inventory and coordinate purchasing of office supplies and administrative materials.
• Perform general clerical and administrative duties to support daily office operations.
• Provide administrative support to onsite and corporate leadership teams.
• Assist with business administration activities, special projects, and other duties.

Essential Skills

• Proficiency in Microsoft Office and Microsoft Excel.
• Minimum of 1 year of experience in office or administrative duties within a manufacturing or industrial setting.
• Familiarity with ERP systems.
• Excellent listening, interpersonal, written, and verbal communication skills.
• Ability to work efficiently under pressure and manage multiple priorities.
• Self-motivated with the ability to exercise sound judgment and work independently.
• Skilled at prioritizing and executing tasks across multiple projects.
• Experience in cross-functional, team-oriented environments.

Additional Skills & Qualifications

• Experience with NetSuite (ERP) is a significant advantage.

Work Environment

The role is based in a local facility in Denver, focusing on recycling drywall for beneficial reuse across many industries. In-office presence is required. The working hours are Monday to Friday, with the first month at 30 hours per week (11:00am - 5:00pm) and subsequent months at 40 hours per week (9:00am - 5:00pm). The dress code is business casual, with jeans permissible. Personal protective equipment (PPE) must be used as required by company policy and safety regulations.

Job Type & Location

This is a Contract to Hire position based out of Denver, PA.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Denver, PA.

Application Deadline

This position is anticipated to close on Sep 16, 2026.