Administrative Assistants

Job Description

Floater for BVR Units
• Assist in the processing of orders for birth, death, marriage and dissolutions certificates
• Pulls fiche cards, makes white copies, produces records for paid batches.
• Assist in managing VitalChek orders and updating database with order comments
• Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
• Sort and mail orders to NYC Bureau of Vital Records as needed
• Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
• Interfile current vital event certificates
• Other clerical duties as needed to help fulfill orders for vital records
• Types Amendment cases from books, FileNet and SPDS
• Audits and mails certificates to local registrars and applicants
• Files sealed records and CCFS (Court Ordered Paternity)
• Review and fulfill correction orders to birth certificates
• Opens, sorts, searches and files all incoming mail for the BVR units
• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
• Marriage and Birth Certificate Coding and keying
• Pregnancy Loss keying
• Dissolution certificate coding

Schedule:

Monday - Friday 8:00 AM - 4:45 PM

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.