Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence.

Responsibilities:

• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.

• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.

• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.

• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.

• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.

• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.

• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach.

** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**

• At least 5 years of experience in an administrative or executive support role.

• Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and professionalism.

• Excellent verbal and written communication skills with the ability to interact effectively across teams and seniority levels.

• Demonstrated discretion in handling confidential, sensitive, and non-public information.

• Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, along with the ability to learn internal systems quickly.

• Highly organized, self-directed, and effective at managing time in a dynamic work environment.

• Willingness to adjust schedules as needed, including supporting urgent requests outside standard business hours or on weekends.

• Prior experience in private equity or a related financial services environment is preferred.

** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**