Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events.

Responsibilities:
• Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities.
• Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects.
• Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes.
• Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws.
• Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly.
• Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements.
• Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively.
• Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

• Proven experience providing executive-level administrative support in a detail-focused office environment.

• Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments.

• Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed.

• Advanced proficiency in Microsoft Office.

• Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence.

• Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism.

• Strong organizational skills, attention to detail, and discretion when handling confidential information.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013455276**