Executive Assistant

Job Description

Job Description

Junior Executive Assistant (On-Site | San Francisco, CA)

Overview
LHH Recruitment Solutions is assisting a fast-paced, high-energy professional services environment in seeking an experienced Junior Executive Assistant to support multiple senior stakeholders. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a deadline-driven setting.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel, itineraries, and logistics
• Track and submit expense reports (Concur or similar tool preferred)
• Prepare, edit, and format presentations and documents (PowerPoint, Word, Excel, PDF)
• Serve as a key point of contact for internal teams, clients, and vendors
• Support deal/process coordination, including reporting and database management
• Assist with event planning and execution (client events, team functions, etc.)
• Provide proactive administrative support with strong attention to detail and follow-through

Required Qualifications

• 3-5+ years of Junior Executive Assistant experience supporting senior-level professionals
• Experience in professional services, financial services, or real estate environments strongly preferred
• Proven ability to thrive in a fast-paced, high-demand environment
• Strong multi-tasking, prioritization, and problem-solving skills
• High level of professionalism, discretion, and emotional intelligence
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with expense management systems (Concur or similar) a plus
• Stable work history (no frequent job changes)

Work Environment

• 100% on-site, 5 days/week (no remote flexibility)
• High-energy, team-oriented culture with frequent events and collaboration
• Requires adaptability and a proactive, solutions-driven mindset
• Location : San Francisco, CA
• Salary : $90k-$95K
• Job Order Being Managed By View email address on ziprecruiter.com

Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $85,000.00 to $95,000.00 per year

Search managed by: Nadina Jackson

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.