Executive Assistant

Executive Assistant

Florida, United States of America

Commvault does not conduct interviews by email or text. We will never ask you to submit sensitive documents (including banking information, SSN, etc) before your first day. If you suspect a recruiting scam, please contact us at View email address on click.appcast.io

Commvault (NASDAQ: CVLT) is the gold standard in cyber resilience. The company empowers customers to uncover, take action, and rapidly recover from cyberattacks – keeping data safe and businesses resilient. The company's unique AI-powered platform combines best-in-class data protection, exceptional data security, advanced data intelligence, and lightning-fast recovery across any workload or cloud at the lowest TCO. For over 25 years, more than 100,000 organizations and a vast partner ecosystem have relied on Commvault to reduce risks, improve governance, and do more with data.

The Opportunity

Commvault is seeking an Executive Assistant to provide support to the CHRO and the Chief Technology & AI Officer. As an administrative support role, you will handle calendars/mailboxes, travel arrangements/expenses, and be a strategic partner for each of the executives and their organizations. This position requires strong social skills, reliable business judgment, and an understanding of both strategic and tactical business needs. The utmost of discretion and confidentiality and the ability to prioritize workload is key. Requires an outstanding work ethic.

This role will report into the Coral Gables office 5 days a week

What you'll do…

• Proactively handle executive calendars with attention to accuracy, detail and allocation of time to promote efficiency; recognize the need to prioritize as appropriate
• Run meetings, write meeting minutes and conduct required follow-ups to keep projects on track
• Own, run, and bring together information from the staff for designated projects
• Work within the EA team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
• Collaborate with senior executives and their staff to coordinate meetings and activities, generally of critical and confidential nature
• Will use tact and subtlety and practical knowledge of company policies, practices and procedures in day-to-day work
• Build/manage relationships with direct reports/staff
• Ability to prioritize, work independently, and proceed with objectives with minimal direction

Who you are…

• Minimum of 5+ years' experience assisting c-level executive in a fast-paced environment; AA or equivalent, BA/BS or equivalent preferred
• Strong command of Microsoft Office, specifically Outlook, PowerPoint, and Excel
• Extensive experience coordinating both domestic and international travel, including knowledge of passport and visa requirements for different countries and processing applications as needed.
• Experience supporting more than 1 executive, generally C-Level and VP's on their staff
• Ability to balance and prioritize multiple assignments while staying dedicated to deadlines
• Professional polish and ability to demonstrate patience and composure under pressure
• Exceptional written and verbal communication skills
• Superior planning, time management and interpersonal skills
• Integrity and discretion in handling confidential information and in taking care of professionals inside and outside the company
• Presentation / PowerPoint creating/editing skills
• Ability to work in a highly ambiguous environment

Meet the Hiring Manager: Pamela Raskow – Manager, Executive Support

You'll love working here because:

• Continuous professional development, product training, and career pathing
• An inclusive company culture, opportunity to join our Community Guilds
• Generous global benefits

Pay Range

$72,250 - $140,300 USD

Commvault is an equal opportunity workplace and is an affirmative action employer. We are always committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status and we will not discriminate against on the basis of such characteristics or any other status protected by the laws or regulations in the locations where we work.