AVP Office Manager

Job Description

Job Description

Office Manager

Position Summary

The Office Manager is responsible for overseeing daily office operations while managing core human resources functions. This role ensures a productive, organized, and compliant workplace by supporting administrative processes, employee relations, and HR initiatives. The ideal candidate is highly organized, detail-oriented, and skilled at balancing operational efficiency with employee support.

Key Responsibilities

Office Management

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage office supplies, equipment, vendors, and facility needs
• Coordinate office maintenance and workplace safety compliance
• Develop and implement administrative procedures and best practices
• Support executive leadership with scheduling, reporting, and administrative tasks
• Manage office budgets and expense tracking
• Coordinate company events, meetings, and internal communications
• Complete weekly bank runs for CEO
• Complete monthly petty cash report
• Manage Administrative team

Human Resources Functions

• Administer recruitment processes including job postings, screening, onboarding, and orientation
• Maintain employee records and HR documentation in compliance with applicable laws
• Support payroll processing and benefits administration
• Serve as a point of contact for employee questions and HR concerns
• Assist in developing and implementing HR policies and procedures
• Coordinate employee training and professional development programs
• Support performance management and employee engagement initiatives
• Ensure compliance with federal, state, and local employment regulations

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of experience in office management, HR, or a related role
• Strong knowledge of HR practices and employment regulations
• Excellent organizational and time-management skills
• Strong interpersonal and communication abilities
• Proficiency in Microsoft Office and HR/administrative software systems
• Ability to manage multiple priorities and maintain confidentiality

Key Competencies

• Organizational leadership
• Problem-solving and decision-making
• Attention to detail
• Professional discretion and integrity
• Adaptability and flexibility
• Team collaboration