Administrative Assistant

WHO WE ARE  

At Lindt, we are a global fast-growing consumer goods company, enchanting the world with premium chocolate. We are driven by our passion for excellence and go the extra mile ensuring that every Lindt experience is nothing short of exceptional. Our collective efforts are geared towards making a positive impact, not only in the world of premium chocolate but also in the lives of our employees, customers, and communities. Our company embraces a culture defined by the core values of Excellence, Innovation, Entrepreneurship, Responsibility, and Collaboration, fostering a dynamic and collaborative environment where these principles drive our success. Position Purpose: The individual in this position is responsible for providing administrative and clerical support for Production departments. Responsibilities include, assisting the departmental scheduler with maintaining the inventory levels of materials and any clerical support needed for daily production, to include updating data entry in the Manufacturing Reporting systems. This role is onsite 5 days a week based in Stratham, NH.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:

Scheduling * Assists with the creation, changing and distribution of the daily production work orders and labels, in order to schedule the production of products and/or semi-finished goods. * Assists with ordering and monitoring, materials entering and leaving the production department. * Responsible for the coordination of the use of product on quality hold with the Planning & Quality departments. Inventory Control * Assists the Departmental Scheduler on a daily basis with maintaining inventory control procedures (cycle counts) in the department. Maintain consistent communication with Supervision as issues arise. * Coordinate the cycle count within the production area, identify root causes for discrepancies and elaborate propositions to solve problems. * Identify discrepancies pertaining to work orders, while partnering with Line Operators to resolve paperwork issues in a timely manner. * Assist in the training of the use of the RF inventory scanners within the department, including assisting Line Operators with problem solving issues that may occur while operating the scanners, and the printing of pallet tags. * Be instrumental in the organization of materials in the production department (which may include the liquid chocolate stored in tanks and analysis surrounding the load cells of the tanks). * Be instrumental in the reconciliation of the "handoff" locations between the production department and the warehouse. Reporting * Communicate variances and problems related to bill of materials to the Production Scheduler and Supervision in a timely manner to insure accurate information is entered into the system. * Maintains variance reporting and communicate any variances, between standards and actual results to the department Supervisor as well as escalate critical issues to management in a timely manner. * Enter and close out daily work orders within all Manufacturing Reporting systems, reporting any discrepancies that would affect future inventory planning to the Supervisor and the Departmental Scheduler. * Assist in the automation of tasks and training of the employees surrounding the reporting and transport of product within the production area. * Support and train supervisors/line operators in the use of the production data processing program (ADP).

• Assist in the OEE reporting for the production area.
• Provide feedback and support to new developments and improvements of the ERP

system. * Additional duties as deemed necessary. Qualifications & Requirements: Experience: * 2-3 years experience in a manufacturing environment; or 1-2 years prior experience as Administrative Assistant

• Demonstrated proficiency with a computer and with MS software.
• 1-2 years inventory control experience preferred

Skills & Knowledge:

• Proficient in MS office, experience in ERP systems a plus
• Strong verbal and written communication skills
• Results oriented, flexible with shifts, and duties as described by

Supervision Education:

• High School Graduate required
• Associates or Bachelors degree preferred

Total Rewards: Compensation Range: $22.07 - $28.69 Per Hour To learn more about our benefits visit [ LINDT USA’S SALARY RANGE REFLECTS MARKET RATES BASED ON OUR SIZE, REVENUE, AND LOCATION. STARTING PAY IS DETERMINED USING A WIDE RANGE OF FACTORS INCLUDING, BUT NOT LIMITED TO, JOB-RELATED SKILLS, KNOWLEDGE, AND EXPERIENCE AS WELL AS MARKET CONDITIONS. A BONUS AND/OR LONG-TERM INCENTIVE MAY BE INCLUDED AS PART OF

THIS COMPENSATION PACKAGE.

LINDT AND SPRÜNGLI IS AN EQUAL OPPORTUNITY EMPLOYER AND CONSIDERS ALL QUALIFIED APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, NATIONAL ORIGIN, RELIGION, SEX, DISABILITY, AGE, VETERAN STATUS, OR ANY OTHER CLASSIFICATION PROTECTED BY STATE, LOCAL OR FEDERAL LAW. APPLICANTS FOR THIS POSITION MUST SUCCESSFULLY PASS A BACKGROUND SCREENING AND MAY BE REQUIRED TO PASS DRUG

SCREENINGS AS WELL.

If you are looking to join a winning team and fast-track your career, contact us! Join us on our journey of excellence, impact, and growth #LifeAtLindt