Legal Secretary (Legal Assistant)

Salary : $48,258.01 - $72,387.01 Annually
Location : (Ramsey County Courthouse) Saint Paul, MN
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 2026-00308
Department: County Attorney
Division: Juvenile/Clerical Staff
Opening Date: 06/08/2026
Closing Date: 6/23/2026 11:59 PM Central
Union: Local 8 - General County
FLSA Status: nonexempt


Position Summary
The current vacancies are in Ramsey County Attorney's Office. The eligibility list created by these vacancies may be used to hire other vacancies in the department.
There are a total of three vacancies in the County Attorney's Office. One is in the Pretrial Justice Division, one is in the Civil Commitment Unit, and the final vacancy is in the Youth Justice and Wellness Division. Please read below for information on each vacancy.
Pretrial Justice Division - Desired Experience and Skills

The ideal candidate for the Pretrial Justice Division brings a strong foundation in adult criminal procedures and the ability to navigate a dynamic, high-volume environment.

• Strong experience with court procedures, including familiarity with scheduling hearings, preparing or reviewing court documents, and understanding courtroom operations.
• Demonstrated ability to multi-task in a fast-paced environment, such as managing multiple inboxes, accessing various databases, and handling several case-related tasks simultaneously.
• Proven capacity to work under tight deadlines, prioritize urgent requests, and shift quickly between tasks while maintaining accuracy and follow-through.
• A background in a legal setting is preferred, such as experience supporting attorneys, working with legal documents, interacting with criminal justice partners, or handling information relevant to court cases.
• Experience with adult court procedures, including knowledge of timelines, filing requirements, and courtroom expectations.
• Ability to thrive in a high-volume environment, managing frequent case updates, multiple stakeholders, and rapid changes in priority.

Civil Commitment Unit - Desired Experience and Skills

The Civil Commitment Unit of the Ramsey County Attorney's Office works closely with community members, hospitals, justice partners, case management agencies, and other stakeholders to support vulnerable individuals in Ramsey County experiencing mental illness, chemical dependency, and related concerns. The goal of this work is to promote community safety while ensuring individuals receive access to appropriate care and resources.

The ideal candidate for this unit is someone who:

• Thrives in a fast-paced environment with shifting priorities.
• Is highly detail-oriented, ensuring accuracy in documentation and communication.
• Demonstrates strong responsiveness and follow-through when working with internal and external partners.
• Works effectively in a collaborative setting, maintaining positive relationships with diverse partners.
• Can manage fluctuating caseloads and adapt to changing work demands.

Youth Justice and Wellness Division - Desired Experience and Skills

The ideal candidate for the Youth Justice and Wellness Division brings a strong foundation in juvenile justice work and the ability to navigate a dynamic, high-volume environment. Desired experience and skills include:

• Experience with juvenile court procedures and practices, including familiarity with court scheduling, documents, timelines, and case flow.
• Ability to work under tight deadlines, prioritize urgent matters, and adapt quickly to shifting demands.
• Strong multi-tasking skills, including managing multiple cases, communications, and information sources simultaneously.
• A background in a legal setting is preferred, particularly work involving court processes, attorneys, justice partners, or case management systems.
• Knowledge of the criminal justice system is highly desirable, especially as it relates to youth justice, diversion programs, and community-based supports.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Once on this page, you can browse the alphabetical list or search for a job description.
Flexible Workplace

This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy. To view Ramsey County's Flexible Workplace policy, go to: Flexible Workplace policy
Examples of Work Performed

1. Type and/or transcribe a variety of legal correspondence, memoranda and other technical materials (including correspondence, opinions, briefs, contracts, affidavits, motions, petitions, dismissals, complaints, warrants, orders, recorded interviews and subpoenas) from copy, rough draft or from other electronic disclosure.
2. Prepare various technical and legal documents from general instructions or by following standard procedures, to include responsibility for verifying the accuracy of legal citations.
3. Electronically filing documents with the courts and arranging legal process service to appropriate parties.
4. Proofread and edit work product for general phraseology and for proper legal form.
5. Photocopy image or copy and assemble legal documents; compose routine correspondence, including letters of inquiry and acknowledgment, and trial notebooks; and may provide information regarding court appearance dates.
6. Maintain files of correspondence and documents (e.g. filing, indexing, imaging).
7. Contact other public agencies for information relevant to court cases or administrative proceedings, including but not limited to, certified documents, medical records, etc.
8. Notarize documents.
9. Record court hearings and related case information; image documents into the county attorney file management system; and index and categorize cases for future retrieval and reference.
10. Schedule court hearings, depositions and related case matters.
11. Complete statistical data forms and prepare reports.
12. Prepare the billing information for the accountant to produce invoices for materials provided to outside/defense counsel.
13. Request order for processing, printing and certified copies; and review and sign off on invoices.
14. Create and maintain a positive working environment; work effectively in teams with enthusiasm and initiative to support the vision and mission of the office.

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS : 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.

Minimum Qualifications
Education : An Associate's degree in legal secretarial studies, paralegal studies, criminal justice or a related field.
Experience : None.
Substitutions : Equivalent combination of education and related experience.
Certifications/Licensure : None.

Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Legal Secretary will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions - do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who have submitted a completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Legal Secretary. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Applicants will remain on the list for 90 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
To print a paper application for this posting click You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact
Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at

• Medical, dental and vision insurance
  • The County contributes a bargained percentage to the medical and dental monthly premium
  • Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family
  • Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
  • MetLife Dental Insurance - two plan options offered
  • VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program
  • Pre-tax medical, dental, vision monthly premium deduction option
  • Dependent and Health Care Flexible Spending Accounts
  • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off
  • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
  • 11 scheduled holidays and two floating holidays
  • Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below
  • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
  • Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits
  • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
  • New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years
  • Deferred compensation - 457(b) account with employer match
  • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking
  • Fully funded Metropass.
  • Transportation/parking expenses reimbursement account

• Employee well-being
  • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
  • Wellness programming
  • Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave
  • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available
  • Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
  • Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development
  • Tuition reimbursement, up to $4,000 per year
  • Online professional development opportunities through the Learning & Development Center
  • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
  • Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey County's 2026 benefits, visit:
01


*Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.

• Yes
• No

02


*Select the option that best describes your highest level of completed education.

• High school diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• None of the above

03


*If you indicated in the previous question that you have a degree, please describe below your field of study, the name of the school, dates of attendance/completion and type of degree. If you have other formal training and certifications related to this position, you may include that here. If you do not have a degree/college credit, please write N/A in the space below. DO NOT WRITE see resume or see application.
04


Please describe your experience working with juvenile and/or adult court procedures. Include details about scheduling hearings, preparing or filing court documents, interacting with court staff, or navigating court timelines. Indicate which division(s) your experience aligns with: Youth Justice, Pretrial, and/or Civil Commitment. Include employer name(s), job title(s), and dates of employment.
05


Please provide a detailed example(s) of a time when you worked in a fast paced, high volume environment. Explain how you organized your work, balanced competing demands, and ensured accuracy.
06


Please describe your experience multi tasking across multiple electronic systems, such as inboxes, databases, case management platforms, or document repositories. Provide an example where you were required to shift between tasks quickly while still meeting deadlines.
07


Please describe any experience you have working with attorneys, judicial officers, law enforcement, hospitals, case managers, or other justice partners. Include your responsibilities and the types of cases or matters you supported.
08


Please provide an example of when you worked closely with multiple partners, such as courts, hospitals, case management agencies, community providers, justice partners, or internal teams. Explain your role and how you ensured effective communication and follow through.
09


Please describe your experience handling confidential or sensitive information. How do you ensure accuracy, professionalism, and compliance with data privacy expectations?
10


Please select which of the following you have experience with. Check all that apply.

• Formatting appeals and filing with Appellate Court, Federal Court, and/or District Court
• Litigation work
• Criminal work
• Civil work
• I have supported less than 3-attorneys at one time
• I have supported 6 or more attorneys at one time
• Executive calendar management
• Court calendar management
• E-file and e-serve experience
• Legal transcription
• Post-conviction work
• Juvenile case procedure

Required Question