Accounts Payable Specialist

Job Description

Job Description

Position Overview

A growing auction services company in Branford, CT is seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist to join its finance team on a contract-to-hire basis. This role is responsible for supporting day-to-day accounting operations, including invoice processing, payment posting, collections, account reconciliations, and customer/vendor communication.

The ideal candidate will have experience in both Accounts Payable and Accounts Receivable functions, possess strong organizational skills, and thrive in a fast-paced environment with multiple priorities. The hours will be 9:30am-3:30pm M-F.

Responsibilities

Accounts Payable

• Process high-volume vendor invoices accurately and timely.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process ACH, wire, and check payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Maintain accurate AP records and filing systems.

Accounts Receivable

• Generate customer invoices and ensure timely distribution.
• Post customer payments received via check, ACH, credit card, or wire transfer.
• Monitor aging reports and follow up on outstanding balances.
• Communicate with customers regarding billing questions and payment issues.
• Assist with collections efforts while maintaining positive customer relationships.
• Reconcile customer accounts and investigate payment discrepancies.

General Accounting Support

• Perform account reconciliations and assist with month-end close activities.
• Prepare reports related to cash receipts, outstanding receivables, and payables.
• Maintain accurate financial records and documentation.
• Support audits by providing requested documentation and reports.
• Collaborate with internal departments to ensure accurate financial transactions.
• Assist with special projects and process improvement initiatives as needed.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable and/or Accounts Receivable experience.
• Strong understanding of basic accounting principles.
• Experience with ERP/accounting software and Microsoft Excel.
• Excellent attention to detail and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple deadlines and priorities effectively.
• Experience in a service, logistics, auction, or related industry is a plus.

Preferred Skills

• Vendor Management
• Customer Collections
• Invoice Processing
• Payment Processing
• Account Reconciliations
• Month-End Close Support
• Microsoft Excel
• Data Entry Accuracy
• Financial Reporting
• Time Management
• Customer Service

Benefits Upon Permanent Hire

• Medical, Dental, and Vision Insurance
• Paid Time Off
• Paid Holidays
• 401(k) Plan
• Professional Growth Opportunities

Interested candidates should submit their resume for immediate consideration. This is an excellent opportunity to join a well-established Branford-area organization and transition into a long-term position with growth potential.