Bookkeeper/Office Administrator

Bookkeeper / Office Administrator (Construction Industry)

We are seeking a highly organized and detail-oriented Bookkeeper / Office Administrator to support the financial and operational needs of our growing construction business. This role plays a critical part in maintaining accurate financial records, supporting project bid documentation, and ensuring the smooth day-to-day operation of the office.

The ideal candidate will be comfortable managing accounting processes, working with construction-related documentation, and supporting leadership with administrative and financial tasks. This position requires someone who is dependable, organized, and capable of working independently while maintaining a high level of accuracy.

Key Responsibilities

• Maintain organized financial and administrative records, ensuring all documentation related to projects, vendors, and financial transactions is properly maintained and easily accessible.

• Support bid preparation and proposal documentation for underground utility construction projects, including completion of required bid specification documents for submission.

• Manage accounting activities using QuickBooks, including transaction entry, financial tracking, and report support.

• Process payroll, ensuring accurate entry, recordkeeping, and compliance with company payroll procedures.

• Enter and manage vendor invoices, supporting the Accounts Payable process and ensuring timely payments.

• Prepare and input customer invoices, supporting the Accounts Receivable process and maintaining accurate billing records.

• Perform bookkeeping functions, including maintaining ledgers, tracking transactions, and assisting with monthly financial organization.

• Support bank reconciliations, ensuring financial records match bank statements and resolving discrepancies when needed.

• Utilize Microsoft Excel, Word, and Office 365 to maintain financial records, documentation, and reporting.

• Work independently while maintaining strong attention to detail, demonstrating the ability to learn new processes and take ownership of assigned responsibilities.

Qualifications

• Strong organizational and time management skills

• Experience supporting accounting functions including Accounts Payable and Accounts Receivable

• Familiarity with QuickBooks or similar accounting software

• Experience with payroll processing and financial data entry

• Knowledge of construction industry documentation, particularly underground utility construction bid specifications, is strongly preferred

• Proficiency in Microsoft Excel, Word, and Office 365

• Ability to work independently and learn new processes quickly

Ideal Candidate

The ideal candidate is a self-starter who thrives in a small business environment, enjoys wearing multiple hats, and takes pride in keeping financial and administrative processes organized and accurate. Experience working in the construction or infrastructure industry is a strong plus.